Assistant Project Manager/ Coordinator

Overview

HCI Systems is seeking a motivated and organized Assistant Project Manager to support the successful execution of commercial low voltage and fire life safety construction projects. This position is ideal for someone with a construction background who has experience coordinating subcontractors, managing project activities in the field, reading plans and specifications, and supporting project execution from start to finish.

The ideal candidate will be eager to learn, grow, and develop into a Project Manager within the low voltage and life safety industry. Experience with low voltage systems is beneficial but not required for candidates with strong construction project coordination experience.

Responsibilities

• Assist Project Managers with the planning, coordination, execution, and closeout of commercial construction projects.
• Support multiple projects simultaneously while maintaining schedules, budgets, documentation, and project milestones.
• Coordinate field activities with installers, technicians, foremen, subcontractors, vendors, customers, and other trades.
• Attend job site meetings, project walkthroughs, and coordination meetings with customers, general contractors, and project teams.
• Review construction drawings, specifications, contracts, and project documents to understand project scope and requirements.
• Assist with scheduling labor, subcontractors, material deliveries, inspections, and project resources.
• Track project progress and communicate status updates to management and customers.
• Help identify and resolve project challenges, scheduling conflicts, and field coordination issues.
• Assist with change orders, requests for information (RFIs), submittals, and project documentation.
• Support material procurement and coordinate equipment deliveries to job sites.
• Monitor project costs, budgets, and labor utilization while assisting with project reporting.
• Coordinate with other construction trades to ensure efficient project execution and timely completion.
• Assist with project billing, schedules of values, closeout documents, and turnover packages.
• Maintain organized project files and ensure all required documentation is completed accurately and on time.
• Provide professional communication and customer service to clients, vendors, subcontractors, and internal teams.
• Travel to job sites as required.

Qualifications

• 2 years of experience in construction, electrical, low voltage, mechanical, or related construction trades.
• Experience supporting, coordinating, or managing construction projects in the field.
• Experience working with subcontractors, vendors, and multiple trades on active construction sites.
• Ability to read and interpret construction drawings, blueprints, specifications, and project documents.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and projects in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Valid driver's license with acceptable driving record.
• Ability to pass required background screening.
• Experience with commercial low voltage systems, fire alarm, access control, CCTV, structured cabling, or related systems.
• Experience with ground-up multifamily, mixed-use, or commercial construction projects.
• Knowledge of project scheduling, budgeting, cost tracking, and change management.
• OSHA 30 certification.
• Experience working for an electrical, low voltage, or specialty subcontractor.
• Exposure to project management software and construction management platforms.

HCI Systems Inc. is a licensed C-7, C-10 and C-16 low voltage systems integration contractor offering a full spectrum of services including sales, engineering, installation, service, and maintenance with over 600 employees in our seven branches. We offer fire life safety, fire suppression, fire sprinkler, access control, video management, intrusion detection, structured cable, nurse call and other related electronic detection solutions to our customers.

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment and give equal opportunity considerations to applicants and employees regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). HCI will reasonably accommodate employees and applicants with disabilities as required by law, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.

Pay Range

Salary : $60,000 - $80,000