What are the responsibilities and job description for the Administrative Assistant position at HCI College?
Description
POSITION SUMMARY:
The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.
Essential Functions
Skills and Qualifications:
The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
Work Environment
Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Location:
POSITION SUMMARY:
The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.
Essential Functions
- Assist the Director of Nursing and the Dean of Academic Affairs as needed.
- Schedule meetings and interviews
- Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation.
- Collect and maintain documents during the on-boarding process with new faculty.
- Maintain instructor licensures and certifications.
- Maintain all faculty documents and files.
- Participate in student orientation and graduation.
- Assist students with various needs.
- Day-to-day office management and support.
- Attend staff and faculty meetings.
- Records and distributes minutes or other records for meetings.
- Regular and reliable attendance.
- Comply with all governmental regulations and standards of accreditation.
- Preforms other duties and responsibilities as assigned.
Skills and Qualifications:
- A high level of organizational skills and the ability to multitask is needed.
- Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
- A willingness to follow high ethical standards.
- Discretion and trustworthiness: you may be privy to confidential information.
- High School Diploma/GED (Required)
- Associate’s degree from an accredited college or university or equivalent (Preferred)
- Minimum of 2 years of administrative experience (Preferred)
The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
Work Environment
Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Location:
- This position is an onsite position.
- This position will be based out of:
- ? West Palm Beach (Main Campus)
- ? Fort Lauderdale (A Branch of West Palm Beach)
- Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.