What are the responsibilities and job description for the Procurement Specialist position at HC Forklift America Corp?
Job Title: Procurement Specialist
Department: Order Management
Job Type: Full-Time Contract | Onsite | Hourly 1099
Job Type: Full-Time Contract | Onsite | Hourly 1099
Location: Rock Hill, SC 29730
Duration: 3 Months (possible extension depending on business needs)
Position Summary
The Procurement Specialist is responsible for supporting the purchasing and order management process to ensure accuracy, efficiency, and timely fulfillment of company orders. This role reviews and processes proforma invoices, prepares purchase orders, coordinates with internal departments and suppliers, and ensures that orders meet company specifications, pricing, and delivery expectations.
The Procurement Specialist maintains supplier relationships, tracks order status, verifies documentation, and ensures that all purchasing records and systems are accurate. This position plays a key role in maintaining workflow between sales, operations, suppliers, and factories while ensuring company purchasing policies and procedures are followed.
Key Responsibilities
- Review and submit Proforma Invoices (PI) to the factory ensuring accuracy and completeness.
- Review specifications on dealer quotes received from the sales team
- Verify order details by matching information across Portal, OMS, and Factory Order Logs.
- Prepare and issue purchase orders to suppliers and distribute copies to relevant internal departments.
- Maintain accurate order records and purchasing documentation.
- Coordinate with Operations Specialists and other departments to support workflow across the organization.
- Purchase goods or services that meet the company’s quality, quantity, and pricing requirements.
- Track the status of requisitions, contracts, purchase orders, and deliveries.
- Communicate with factories and suppliers to schedule, expedite, or resolve delivery issues.
- Work with Regional Sales Representatives to address engineering questions and special options.
- Obtain and review specifications, quotations, delivery terms, and pricing from suppliers.
- Compare pricing, specifications, and delivery timelines to determine the best supplier options.
- Recommend alternatives that may reduce cost or improve delivery performance.
- Review requisition orders to verify accuracy, terminology, and specifications.
- Assist in maintaining and updating purchasing files, reports, price lists, and order documentation.
- Perform audits of factory and dealer order forms to ensure all information matches order records
- Track inventory data and create stock orders in OMS when needed to maintain system accuracy.
- Procure accessories and related products from domestic suppliers.
- Monitor shipments and confirm orders are received according to specifications.
- Calculate order costs and ensure invoices are routed to the appropriate accounts.
- Ensure compliance with company policies as well as applicable organizational and governmental purchasing regulations.
- Participate in training and ensure purchasing procedures are properly followed.
Required Qualifications
- Associate’s or bachelor’s degree in Business, Supply Chain, Procurement, or a related field
- 1–3 years of procurement, purchasing, operations, or related industry experience, or an equivalent combination of education and experience.
- Ability to work with multiple internal systems such as ERP, OMS, portals, or inventory management systems.
- Strong data entry accuracy and ability to manage high volumes of order documentation.
- Demonstrated ability to audit orders and verify specifications across multiple documents and systems.
- Experience coordinating with suppliers, factories, logistics partners, and internal teams.
- Understanding basic purchasing principles, supplier communication, and order tracking.
- Ability to prioritize multiple tasks and manage deadlines in a fast-paced environment.
- Strong analytical and problem-solving skills to identify discrepancies and resolve order issues.
- High level of attention to detail and accuracy when reviewing pricing, specifications, and order quantities.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn new systems quickly.
- Ability to communicate professionally with internal departments, suppliers, and sales teams.
- Experience maintaining purchasing records, reports, and documentation.
- Ability to follow company purchasing procedures and compliance requirements
Preferred Qualifications
- Work experience within the forklift/material handling or heavy equipment industry is a big plus
- Hands-on experience with SAP HANA ERP system
Compensation
- Hourly Range: $20-$24 (Based on experience and qualifications)
Additional Information
This job description reflects the current expectations for the position but is not intended to be all-inclusive. Duties, responsibilities, and qualifications may be modified or reassigned at any time to meet the evolving needs of the organization.
Salary : $20 - $24