Sr. Payroll Manager

Description

At HBC, payroll isn’t just about numbers — it’s about people.

It’s a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We’re looking for a Sr. Payroll Manager who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.

About HBC Management Services – A Hana Company

HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.

As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.

At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact. Join us—and be a part of something greater.

Position Overview

The Sr. Payroll Manager will oversee our payroll processes and systems, ensure compliance with regulatory requirements, manage and mentor payroll staff, and collaborate with cross-functional teams to drive process improvements and system enhancements.

Key Responsibilities

Payroll Strategy and Process Management

• Lead and manage full-cycle payroll processing for our multi-state and multi-entity workforce consisting of 1000 union and non-union employees 
• Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all bi-weekly, semi-monthly and off-cycle payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year-end processes, and other payroll functions 
• Identify short and long-term process improvements and  strategies to enhance accuracy, efficiency, and support growth
• Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and State and regulatory requirements (e.g., FLSA, IRS, DOL)
• Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters.
• Partners with HR and Benefits to manage time-off plans and benefit administration (401k, benefit costs) as it relates to payroll
• Develops and conducts payroll and system training for field managers

Compliance and Reporting

• Ensure compliance with federal, state, local tax laws, company policies and procedures, collective bargaining agreements as well as specific regulations related to government contracts 
• Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
• Perform regular reviews/audits to confirm accuracy of data in Paylocity and data migration
• Oversee, review, approve and resolve year-end submissions of annual and quarterly filings (e.g., W2s, W3s, 940s, 941s, amendments and state quarterly filings).
• Assists external auditors on compliance audits for 401k, Health and Welfare and responds to inquiries from IRS, state tax 
• Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup
• Reconciles and transmits reports and payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
• Prepares reports for audits, government filings, and internal stakeholders

System Management

• Manages both the Paylocity payroll, time and labor systems, and timeclocks and works with vendor to resolve issues
• Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc. 

Team Development/ Leadership

• Leads payroll team and fosters a culture of accountability, service excellence, and continuous improvement.
• Fosters a positive and collaborative team environment with field managers and other corporate divisions

Requirements

Education & Certification

• Bachelor’s degree in Business, Accounting, or Human Resources -equivalent combination of education/experience will be considered
• Certified Payroll Professional (CPP) designation or in progress preferred

Experience

•  8 years full-cycle payroll processing for multi- entity and multi-state (including NY, CA, NJ more) organization
• 3 years experience in managerial role leading a team of payroll professionals
• Previous experience working with multiple Union CBA's 
• Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance.
• Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns (Forms 941, 940, state withholding, state unemployment, etc.).
•  Prior experience with Paylocity Payroll Software

Knowledge, Skills, and Abilities Requirements

•  Demonstrated leadership and team management skills
•  Ability to maintain confidentiality and exercise extreme discretion
•  Excellent problem-solving skills and strong analytical skills
•  Ability to understand, calculate, and explain complex calculations and figures.
•  Excellent organizational skills and attention to detail
•  Strong written and verbal communication skills, with the ability to convey complex information clearly
•  Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment          
•  Customer service oriented & Team player. 
•   Advanced proficiency in Excel skills

We Support Your Success

We believe in providing our employees with everything they need to succeed, including:

• Comprehensive benefits options -medical, dental, vision, life, short and long term disability, supplemental life, Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Employee Assistance Programs, Group Accident, More! 
• 401(k) retirement plan
• 11 Paid Holidays
• Generous Paid Time Off 

 HBC provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristics protected by law.