Project Coordinator

Project Coordinator – Contract – Vienna, VA – $50.00 - $56.63/hr.

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

The end client is unable to sponsor or transfer visas for this position; all parties authorized to work in the US without sponsorship are encouraged to apply.

Our client is seeking a Project Coordinator in Vienna, VA.

Role Description

• We are seeking a high-performing, self-driven professional who can quickly deliver impact and operate with minimal oversight.

• The ideal candidate brings strong project management experience, excels in written and verbal communication, and demonstrates exceptional attention to detail while managing multiple priorities in a fast-paced environment.

• This role requires proficiency in Microsoft Office tools and the ability to develop clear, effective technical and instructional documentation, including process maps and RFP requirement playbooks.

• Success in this position also depends on strong collaboration and facilitation skills, with experience coordinating and leading executive meetings, stakeholder engagements, SME discussions, and lead stakeholders' vendor requirement sessions.

• This position follows a hybrid model, with an expectation to be onsite three days per week at our Vienna location.

• To organize, facilitate, and coordinate project initiatives from inception through implementation, under the direction, guidance, and mentorship of Project/Program Manager or management. Provide life cycle, day-to-day support to multiple projects and programs of medium to large scope and impact. Demonstrate working knowledge of the business unit's activities, processes, products or services. Monitor project/program to ensure adherence to respective methodology.

• Maintain effective relationships with internal business partners. Produce reports for management and make presentations on project/program progress. Perform moderately complex/varied tasks with moderate latitude.

• Serve on teams and task groups for projects/initiatives within the business unit &/or across the organization - Assist in leading

Determine project requirements - Participates in

Prepare project plans, proposals, schedules, budgets, communications and staffing requirements - Moderately complex/Varied

• Analyzes proposal to identify cross project and resource impacts - Participates in

Assign responsibilities/tasks to project team members based on priority, staff availability, and resources

• Monitor and maintain project/program schedule, documentation, progress and change requests and provide weekly status updates

• Conduct project audits and review changes to project staffing, scheduling, or resources

• Run meetings that address a portion of a project

Communicate audit results and provide recommendations to Project Manager and/or management

• Escalate project issues to Project Manager and/or management for resolution

Identify and track cross project dependencies and impacts; communicate issues and provide solutions

• Organize and attend meetings and distribute minutes to project team members

• Collaborate with various levels of staff to accomplish tasks/assignments

Identify and recommend process improvements to Project Manager, team, and/or management

Skills & Requirements

• 10 years experience Project coordination & lifecycle management (supporting initiatives from intake through execution, tracking timelines, risks, and deliverables)

Strong stakeholder coordination & cross-functional collaboration (working across teams, SMEs, vendors, and leadership)

• Advanced organizational, planning, and time management skills (managing multiple workstreams with high accuracy)

• Excellent written and verbal communication skills (status updates, documentation, executive-facing materials)

• Meeting facilitation & stakeholder engagement (leading project meetings, SME sessions, and executive discussions)

• Process documentation & technical writing (process maps, playbooks, project plans, and reporting)

• Familiarity with project/program management processes and methodologies

Experience in working and participating in cross-functional, multi-dimensional teams and projects

• Exposure to principles, practices and activities related to process mapping

• Ability to handle multiple tasks simultaneously with a high degree of accuracy

• Ability to work independently and in a team environment

• Experience in working with diverse internal and external contacts

• Ability to compile, organize and present information clearly and concisely

• Advanced in the use of PCs and related software packages

• Effective research, analytical, and problem solving skills

• Effective skill exercising initiative and using good judgment to make sound decisions

• Advanced organizational, planning and time management skills

• Advanced verbal and written communication skills

• Effective skill interpreting, applying and explaining written and oral regulations, instructions, products and procedures in English

• Basic skill making presentations to groups of various sizes

• Bachelor's degree, training and/or previous job experience in a related field

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’. We also believe that actions speak louder than words. In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.