What are the responsibilities and job description for the Law Library/ Records Management - Intern position at Hays County?
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
The Law Library and Records Management Intern shall assist the Law Librarian and Records Management Officer. For the Law Library, the intern will assist with preparing research materials, forms and handling appointments. For Records Management, the intern will assist with various archiving projects that include converting paper to electronic records and filing of records.
- Law Library
- Assist the Law Librarian in maintaining both print and online legal resources. Assist with receiving and filing updates to library publications such as case reporters, statutory services, treatises, secondary and other resources.
- Assist with delivering print publications to Judicial offices.
- Assist with research support activities include handling questions from the judges, court staff, attorneys, and public.
- Assist the Law Librarian in locating research and self-help materials for patrons.
- The work involves filing, daily customer relations, and computer applications.
- Records Management
- Assist with the digitization and filing of records for various offices, including the County Clerk, Criminal District Attorney and Transportation Departments.
- Conducts research on the retention of records. various offices.
- Enters, indexes, and scans records into computer system.
- Files and archives paper and electronic records.
- Re-shelves files and organizes file room space.
- Assists during of countywide shred days.
- Office Duties
- Recycles and shreds materials.
- Documents and files materials received.
- Receives office visitors and telephone calls while answering routine inquiries.
- Sorts and files forms, reports, correspondence, and related materials.
- Operates office machines including computer, printer, photocopier and scanning equipment to enter and retrieve information.
- Assures the services delivered meet quality and timeliness standards.
- Performs other duties as assigned.
- College coursework, particularly in a related field.
- Experience in secretarial, office/clerical or records management-related work preferred.
- Experience with personal computers preferred.
- None required.
