Accounts Payable Associate

About the Role:

The Accounts Payable Associate plays a critical role in maintaining the financial integrity and operational efficiency of our real estate and leasing business. This position is responsible for managing the entire accounts payable process, ensuring that all vendor invoices are accurately processed, verified, and paid in a timely manner. The role requires close collaboration with internal departments and external vendors to resolve discrepancies and maintain strong professional relationships. By maintaining accurate financial records and adhering to company policies and regulatory requirements, the Accounts Payable Associate supports the overall financial health of the organization. This position contributes to streamlined financial operations, enabling the company to focus on growth and client satisfaction within the real estate and rental industry.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 2 years of experience in accounts payable or a similar finance role.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience working in the real estate, rental, or leasing industry.
• Familiarity with ERP systems such as Yardi, QuickBooks, or SAP.
• Basic understanding of general accounting principles and financial regulations.
• Excellent communication skills to effectively interact with vendors and internal stakeholders.
• Certification such as Certified Accounts Payable Professional (CAPP) is a plus.

Responsibilities:

• Process and verify vendor invoices, ensuring accuracy and compliance with company policies before payment.
• Manage timely payment of invoices through various payment methods, including checks, ACH, and wire transfers.
• Reconcile accounts payable transactions and resolve any discrepancies or issues with vendors and internal teams.
• Maintain organized and up-to-date records of all accounts payable documentation for audit and reporting purposes.
• Collaborate with procurement, property management, and finance teams to support month-end closing and financial reporting.
• Respond promptly to vendor inquiries and maintain positive vendor relationships.
• Assist in the implementation and improvement of accounts payable processes and internal controls.

Skills:

The Accounts Payable Associate utilizes strong organizational and analytical skills daily to ensure all invoices are processed accurately and on time, which is essential for maintaining vendor trust and company cash flow. Proficiency in accounting software and Excel enables efficient data management, reconciliation, and reporting, supporting month-end and audit activities. Effective communication skills are employed to resolve discrepancies and collaborate with vendors and internal teams, fostering smooth financial operations. Attention to detail is critical in verifying invoice accuracy and compliance with company policies, reducing errors and financial risk. Additionally, problem-solving skills help the associate identify process improvements and contribute to the continuous enhancement of accounts payable workflows.