What are the responsibilities and job description for the Controller - Real Estate position at Hayman Company?
Large National Property Management Company seeking a candidate for a Controller in Southfield. The Controller is responsible for overseeing accounting, financial reporting, and the consistent execution of accounting processes across a portfolio of commercial and multifamily real estate assets.
This role reports to the CFO/COO and supports the accounting team, ensuring accurate financial reporting and a collaborative, accountable environment. The Controller partners with operations and leadership to align financial reporting with property performance and leads the accounting team to deliver consistent, high-quality results.
Key Responsibilities:
Financial Reporting & Close
- Oversee and support the monthly close process across the real estate portfolio.
- Ensure financial statements are accurate, complete, and delivered on time.
- Review and approve property-level financial statements for both commercial and multifamily properties.
- Review reconciliations, accruals, and supporting schedules to promote consistency and quality.
- Provide guidance and support to the team to resolve issues and meet close deadlines.
- Reinforce accountability around close timelines while supporting the team in meeting expectations.
Commercial CAM & Tenant Accounting
- Review CAM reconciliations and guide the team to ensure alignment with lease terms.
- Support property accountants in understanding CAM structures, including expense pools, gross-ups, and caps.
- Assist in resolving tenant questions and discrepancies in collaboration with operations.
- Ensure CAM deliverables are well-supported, accurate, and prepared for audit or review.
Multifamily Accounting
- Review multifamily accounting activity, including rent roll support, concessions, and revenue recognition.
- Partner with the team to analyze GPR, vacancy loss, and operational trends.
- Ensure security deposit balances are accurate and properly reconciled.
- Support resolution of accounting issues while reinforcing consistent standards.
Internal Controls & Process
- Support the implementation and consistent application of accounting policies and internal controls.
- Reinforce proper workflows, segregation of duties, and documentation standards.
- Review journal entries and reconciliations for completeness and compliance.
- Assist in maintaining exception logs and work with the team to resolve items in a timely manner.
- Support audit processes by ensuring documentation is organized and accessible.
Cash & Reconciliation Oversight
- Review bank reconciliations and support timely resolution of reconciling items.
- Help monitor property cash balances and identify potential concerns early.
- Ensure disbursement processes follow established procedures.
- Partner with treasury and team members to support cash-related processes.
Systems & Process Improvement (Yardi)
- Support the team in effectively utilizing Yardi Voyager for accounting workflows.
- Encourage consistent and accurate system usage across all properties.
- Identify opportunities to improve efficiency and reduce manual effort.
- Help maintain data accuracy and integrity within the system.
Team Leadership & Development
- Lead, mentor, and support the accounting team.
- Provide ongoing coaching, training, and technical guidance.
- Foster a team environment focused on collaboration, accountability, and continuous improvement.
- Help team members prioritize work, meet deadlines, and develop professionally.
- Address challenges early by providing clear direction, support, and follow-up.
Cross-Functional Collaboration
- Partner with operations and leadership teams to support property performance.
- Assist with budgeting, forecasting, and financial analysis as needed.
- Support property transitions, acquisitions, and dispositions.
- Act as a resource to both accounting and operations teams.
Qualifications:
- Bachelor’s degree in Accounting or Finance required; CPA preferred.
- 7–10 years of property accounting experience across commercial and multifamily real estate.
- Experience with CAM reconciliations and lease interpretation.
- Proficiency in Yardi Voyager preferred.
- Strong Excel and financial reporting skills.
- Prior experience leading or mentoring accounting staff.
Core Competencies:
- Team Leadership and Development
- Financial Reporting and Close Management
- CAM Reconciliation Knowledge
- Multifamily Accounting Expertise
- Internal Controls Awareness
- Collaboration and Communication
- Problem Solving and Critical Thinking
- Organization and Time Management
Performance Expectations:
- Financial reporting is consistently accurate, complete, and delivered on time.
- Reconciliations and supporting schedules are clear, well-documented, and review-ready.
- CAM reconciliations are prepared accurately and supported for audit or tenant review.
- Team members are supported, meeting deadlines, and developing in their roles.
- Issues are identified early and addressed with clear follow-through.
Work Environment:
This position is based in a professional office setting. No travel is required. The role works closely with accounting, operations, and leadership teams to support consistent financial reporting and team success.
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