What are the responsibilities and job description for the Accounts Payable Specialist position at Hayes Gibson Property Services LLC?
Description
Principal Objectives of the Area Manager
Principal Objective of Position: The Accounts Payable Specialist is responsible for overseeing multifamily housing properties’ payables encompassed in the HGPS portfolio. Responsible for ensuring property debts are paid accurately and timely. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability. The AP Specialist possesses a passion for customer service that inspires associates and vendors to deliver the highest quality product, comprehensive services, respect, and hospitality that HGPS customers expect. The AP Specialist works closely with both the Property Accountants and Site Level Management.
- Process vendor invoices with accuracy
- Verify vendor invoices to purchase orders to obtain appropriate payment approval
- Identify and reconcile any variances between the purchase order and vendor invoice
- Collaborate with vendors and associates to correct invoicing and receiving errors
- Investigating discrepancies to determine root cause and implementing processes to prevent reoccurring issues
- Ensure proper communication of outstanding AP items are communicated and elevated as needed
- Developing and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquiries, as needed
- Monitor accounts payable work queues to ensure that all invoices have been addressed
Requirements
Requirements for the Accounts Payable Specialist
Training/Education/Other
- College degree or commensurate experience
- 2 years of accounting or administrative experience
- 2 years of experience in Accounts Payable
Experience/Skills
- Knowledge of Excel and MS Office software
- Attention to detail and accurate
- Well organized
- Experience with Yardi property management software preferred
Special Requirements
- Excellent oral and written communication skills
- Excellent organizational and time management skills
- Strong interpersonal and consensus-building skills
- Excellent training skills
- Proven analytical skills
- Excellent computer skills, with emphasis on the MS Word, Excel, PowerPoint
Essential Functions for the Accounts Payable Specialist
AP Performance
Accounts Payable
- Obtain new vendor W-9’s and manage new vendor set-up process
- Secure backup for invoices, including but not limited to credit cards, and suppliers
- Under the supervision of the Director of Accounting, match receipts to travel and expense reports
- Assist Account Managers with 1099 procedures
Other
- Assist the Director of Accounting and accounting staff in the preparation of management information schedules, spreadsheets and research as needed from time-to-time
- Assist the Controller, Account Manager and Director of Accounting with tasks as needed
- Assist in the production of the investment’s summary spreadsheets
Work Hours & Benefits:
•Hours: Monday to Friday, 8 AM – 5 PM
•Benefits: Comprehensive health, dental, and vision insurance; 401k plan; paid time off (PTO) based on longevity; holidays off.
•Compensation: $32/hr, BOE.
Other Expectations
Dress Code: Professional
Contacts/Liaisons: The Accounts Payable Specialist will communicate regularly with all necessary HGPS employees, vendors, financial partners, regulatory agency personnel, and other individuals as deemed necessary to fulfill the responsibilities of the position.
Salary : $32