HR & Safety Administrative Coordinator

HR & Safety Administrative Coordinator

Location: Idaho
Schedule: Monday through Friday (Full-Time)
Pay: $21–$25 per hour

Are you looking to join a company that cares about your future and is committed to your growth? Start your career in the fast-growing beverage sales distribution industry with one of the fastest emerging brands at Hayden Beverage.

We are now hiring a HR & Safety Administrative Coordinator to join our Idaho team. This role is ideal for a detail-oriented, organized professional who thrives in a fast-paced environment and enjoys supporting both people and process. You’ll play a key role in keeping our HR and Safety operations running smoothly. 

Position Overview

The HR & Safety Administrative Coordinator supports the day-to-day operations of Human Resources and Safety by providing high-quality administrative, documentation, and data management support. This position helps ensure accurate employee records, timely onboarding and offboarding, safety program coordination, training logistics, and compliance tracking.

This role requires discretion, organization, and the ability to manage multiple priorities with professionalism and confidentiality.

Duties & Responsibilities

HR Administration

• Maintain accurate employee personnel and safety files, including new hire, status change, disciplinary, and separation documentation.

• Assist with scheduling and coordinating new hire orientations.

• Support leave administration (FMLA, ADA, personal leaves) by tracking documentation and updates under HR guidance.

• Prepare letters, notices, and corrective action documentation; route for approvals and signatures.

• Respond to routine employee inquiries or escalate appropriately.

• Maintain HR calendars, inboxes, and shared drives, ensuring document version control and retention compliance.

• Coordinate quarterly FMCSA-required DOT random drug screenings.

• Support HR travel coordination and administrative projects.

Safety Administration

• Assist with safety recordkeeping, audits, and compliance tracking (OSHA logs, incident records, training rosters, equipment inspections).

• Coordinate safety trainings, including scheduling, materials preparation, roster tracking, and LMS updates.

• Support incident reporting workflows, including documentation intake, case file creation, and corrective action tracking.

• Maintain Safety Data Sheets (SDS) library and ensure required postings are current.

• Organize safety committee meetings, including agendas, minutes, and follow-up tracking.

General Administration & Projects

• Create spreadsheets, slide decks, and standard operating procedures (SOPs).

• Support internal and external audits by compiling documentation.

• Participate in process improvement initiatives to streamline workflows and improve data accuracy.

Qualifications

Required

• 2 years of administrative experience supporting HR, Safety, Operations, or a related function.

• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).

• Strong attention to detail, organization, and follow-through.

• Ability to handle confidential information with integrity and discretion.

• Clear written and verbal communication skills.

• Ability to manage multiple projects and collaborate across departments.

• Professional, approachable, and adaptable self-starter.

Preferred

• Experience with HRIS systems (Paycom, Paylocity, ADP) and/or safety or LMS platforms.

• Familiarity with HR and safety compliance concepts (I-9/E-Verify, wage and hour, OSHA recordkeeping).

• Experience coordinating trainings and preparing reports.

• Bilingual skills are a plus.

Work Environment & Expectations

This is a full-time, Monday through Friday position. Employees may be required to work holidays, weekends, or extended hours as business needs dictate. Occasional travel (less than 10%, minimal overnight) may be required.

The position primarily works in an indoor office environment, with occasional exposure to warehouse or outdoor conditions. The role requires the ability to lift up to 30 pounds occasionally and operate standard office equipment.

Hayden fosters a hands-on culture where team members support operational needs when necessary. We are guided by our core principles of Professionalism, Respect, We Care, and Engagement. Our goals are simple: be the best executing distributor in the Northwest and help make our customers more profitable.

Equal Opportunity Employer

Hayden is committed to building a diverse and inclusive workplace. All qualified applicants will be considered without regard to legally protected characteristics. Reasonable accommodations may be provided to qualified individuals with disabilities

Salary : $21 - $25