What are the responsibilities and job description for the Corporate Legal Secretary position at Hawthorne Lane?
As the Corporate Legal Secretary for this internationally recognized law firm, you’ll work closely with a group of busy transactional attorneys who are deeply involved in high-stakes financial deals and corporate matters. With your strong administrative foundation and deep understanding of transactional processes, you’ll help ensure that deadlines are met and deals move forward smoothly. If you’re looking for a new challenge in a firm that offers a 35-hour work week, strong benefits, and a hybrid schedule, apply today.
Key Responsibilities:
- Draft, revise, and finalize corporate and financial documents with high attention to structure and detail.
- Track timelines for closings, billing cycles, and business development meetings.
- Coordinate international and domestic travel arrangements, including logistics, ground transportation, accommodations, and expenses.
- Input attorney time entries, reconcile expenses, and handle monthly client billing.
- Maintain both physical and electronic client files and manage confidential communications.
- Act as a liaison between attorneys, clients, and firm departments to keep projects on track.
Why You’ll Love Working Here:
- A supportive, collegial culture.
- Competitive benefits include health, dental and vision plans, 401(k) matching, and ongoing professional development.
- Hybrid work environment with three days in-office per week.
What We’re Looking For:
- Transactional proficiency. You have a working knowledge of financial deals and know how to support attorneys through all stages of the process.
- Experienced. You’ve worked in a law firm for at least four to five years and are comfortable supporting multiple attorneys at once.
- Reliable and resourceful. You handle shifting priorities with grace and know when to take initiative.
- Highly professional. You communicate effectively with clients, attorneys, and staff alike, and always maintain discretion.
- Technically strong. You’re skilled in MS Word, Outlook, Excel, and ideally have experience with legal billing and document systems.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Salary : $65,000 - $95,000