What are the responsibilities and job description for the Law Firm Billing Assistant position at Hawkins Law Office, P.C.?
Job Summary
We are seeking a detail-oriented and proactive Law Firm Billing Assistant to join our dynamic legal team. In this role, you will be responsible for managing the firm’s billing processes, ensuring accurate and timely invoicing, and maintaining comprehensive financial records. Your expertise in accounting software, billing procedures, and legal industry standards will contribute to the smooth financial operations of our firm. This position offers an exciting opportunity to support legal professionals while honing your skills in financial management within a fast-paced environment.
Duties
- Prepare and generate client invoices using various legal billing software and accounting tools for law offices and other financial systems
- Verify billable hours, expenses, and disbursements against attorney timesheets and case records to ensure accuracy
- Manage the revenue cycle by tracking payments, following up on overdue invoices, and resolving billing discrepancies through effective negotiation and customer service skills
- Enter data accurately into accounting software, including journal entries, CPT
- Support legal staff with administrative tasks related to billing inquiries, client account management, and documentation of billing activities.
Skills
- Strong understanding of financial concepts including debits & credits, journal entries, and revenue recognition principles
- Proficiency in accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms; experience with medical billing or governmental accounting is a plus
- Knowledge of SOX compliance requirements and public accounting standards
- Excellent data entry skills with high accuracy in 10 key typing and analysis of complex financial data
- Familiarity with legal coding.
- Effective negotiation skills combined with exceptional phone etiquette for client communication and dispute resolution
- Ability to perform detailed account analysis, account reconciliation, and maintain organized records in a fast-paced environment.
- Demonstrated ability to adapt to various financial software tools while maintaining a focus on technical accounting standards
Join us to be part of a dedicated team that values precision, efficiency, and professionalism. Your expertise will directly impact the firm’s ability to deliver exceptional service while ensuring our financial operations are compliant and streamlined. We are committed to supporting your growth in a collaborative environment that recognizes your contributions every step of the way.
Pay: From $16.00 per hour
Work Location: In person
Salary : $16