What are the responsibilities and job description for the Office Assistant position at Hawkins Auto Glass?
Job Overview
We are seeking a detail oriented person to join our fast-paced office environment. Experience with QuickBooks and Excel is a plus. We are willing to train the right candidate.
Responsibilities
- Greet visitors, customers, and vendors with professionalism and warmth at the front desk.
- Manage multi-line phone systems, directing calls accurately and courteously.
- Handle data entry tasks with precision using computer literacy skills, including QuickBooks, Excel and Word.
- Maintain organized filing systems.
- Making daily Invoices and Sales Receipts.
- Provide exceptional customer service by addressing inquiries promptly and professionally.
- Perform clerical duties such as proofreading, copying, scanning, and mailing correspondence.
- Quote, schedule and order glass and parts.
Skills
- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Familiarity with multi-line phone systems and phone etiquette to handle calls effectively.
- Bilingual abilities are highly desirable to assist diverse clients and team members.
- Experience with QuickBooks or bookkeeping is a plus for handling financial records accurately.
- Strong typing skills combined with attention to detail for data entry and proofreading tasks.
- Exceptional customer service skills with a friendly demeanor and professional communication style.
- Ability to manage time efficiently, prioritize tasks, and adapt to changing priorities in a fast-paced environment.
Join us in creating an energetic workplace where your customer service and computer skills will shine!
Pay: $16.00 - $18.00 per hour
Work Location: In person
Salary : $16 - $18