Office Assistant / Project Coordinator

Overview

We are seeking a dynamic and organized Office Assistant / Project Coordinator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about supporting office operations and project management. As a vital part of our organization, you will ensure smooth daily operations, coordinate projects efficiently, and provide exceptional administrative support. Your proactive approach and excellent communication skills will help foster a productive and welcoming workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee office management tasks such as filing, data entry, maintaining supplies, and organizing documents to ensure an efficient workspace.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial recordkeeping.
• Assist with calendar management and scheduling for team members and project deadlines to optimize time management.
• Coordinate project activities by tracking progress, preparing reports, proofreading documents, and ensuring timely completion of tasks.
• Provide customer support through clear communication, addressing inquiries promptly, and maintaining positive relationships with clients and vendors.
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and other relevant software to produce professional documents and presentations.

Qualifications

• Proven office experience with strong clerical and administrative skills.
• Familiarity with multi-line phone systems, front desk operations, and office management procedures.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Bilingual abilities are a plus to support diverse client interactions.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proficiency in computer literacy including typing speed, data entry accuracy, proofreading, and Microsoft Office applications.
• Strong customer service orientation coupled with professional phone etiquette.
• Demonstrated ability to handle confidential information discreetly while managing multiple projects simultaneously.
• Personal assistant or calendar management experience is advantageous to coordinate schedules efficiently.

Join us in this exciting role where your organizational talents will make a real impact! We value proactive individuals who are eager to contribute their skills in a vibrant workplace dedicated to excellence and teamwork. All positions are paid roles committed to fostering growth and success for every team member!

Pay: From $15.00 per hour

Work Location: In person

Salary : $15