Job Details

Description

GENERAL SUMMARY

Under general supervision, fulfills the responsibility of the HR Payroll & Benefits Coordinator to the Human Resources Manager. Must have a thorough understanding of hospital pay policies and practices. Must possess the ability to review and identify errors made in previous pay transactions in order to make corrections. Inputs data in order to initiate payroll checks. Must prepare manual checks when necessary. Adheres to the mission, values and standards of excellence of Hawarden Regional Healthcare in all aspects of job performance.

ESSENTIAL JOB FUNCTIONAL COMPETENCIES:

1.

Demonstrates the knowledge and skills necessary to provide service/care appropriate to the age of the patients served, in accordance with Hawarden Regional Healthcare standards. Maintains a working knowledge of applicable Federal, State and local laws and regulations, the Compliance Accountability Program, Code of Ethics, and HRH policies and procedures, including all provisions of the Health Insurance Portability Act of 1996 (HIPAA). In order to ensure adherence in a manner that reflects honest, ethical and professional behavior by implementing the organizational vision, values, and mission.

2.

Recognizes and communicates issues/occurrences utilizing established lines of authority, and assists in identifying ways to resolve variances or unacceptable outcomes.

3.

Responsible for accurate and timely preparation of Hospital and Clinic payroll on a bi-weekly basis.

4.

Maintains and updates Time Clock system. Runs all required reports for Time & Attendance and Payroll.

5.

Maintains and updates all personnel payroll changes, including pay changes and deductions.

6.

Responsible for preparation of all required federal and state payroll taxes by required due date.

7.

Keeps a close working relationship with payroll vendor and maintains the Human Resource Information System (HRIS).

8.

Prepares and submits monthly IPERS report

9.

Assists Director of Finance with Payroll, General Ledger, and Audit information as needed.

10.

Prepares Employee Compensation Reports annually.

11.

Monitor and update accordingly the online benefits system and benefit vendor websites.

12.

Reviews and reconciles employee benefit invoices on a monthly basis.

13.

Assist HR Manager in the hiring process: Setting up interviews, conducting reference checks, and conducting pre-employment meetings as needed.

14.

Update changes to personnel records accordingly in the HRIS system.

15.

Pull termed colleague personnel file, prepare termed file and update accordingly in the HRIS program for benefits, etc

16.

Assist in Coordinating and Leading New Employee Orientation.

17.

Assists Human Resource Manager with various duties and responsibilities as assigned.

18.

Assists the Administration with various duties and responsibilities as assigned.

19.

Must have a general working knowledge of computers and department specific software (i.e. Healthstream, internet, etc.)

20.

Actively participates in departmental meetings, committees, conferences, and in services. Is knowledgeable of and complies with Safety and Infection Control Policies & Procedures. Participates in Continuous Quality Improvement activities as requested. Keeps up to date on new procedures and research. Maintains confidentiality of information pertaining to clients, physicians, employees and HRH business.

21.

Completes all mandatory training such as Healthstream, The Patient Experience, Safe Choices, Crucial Conversations and any other training as designated by Administration.

22.

Performs other duties and responsibilities as assigned.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this classification. They are not to be construed as an exhaustive list of duties so assigned.

MISSION STATEMENT

Provide for the health and wellness of all in our communities through delivery of quality healthcare services close to home.

STANDARDS OF EXCELLENCE

The standards of excellence are the behaviors necessary for all of us to achieve our Vision. They are:

• Trust – Being a reliable resource for patients, families and co-workers by acting with honesty and integrity at all times.
• Caring – Displaying kindness and concern for others by creating a welcoming environment for all those who enter our facility.
• Communication – Giving and receiving information that others need or desire.
• Pride – Fulfillment of being a part of something bigger than yourself.
• Accountability – Taking responsibility for my actions and decisions.
• Respect – Honoring our patients, families and co-workers.

COMMITMENT

Must be able to embrace and adhere to the standards of excellence of the organization and support the Mission of Hawarden Regional Healthcare.

Must demonstrate good work habits such as time management, attendance, punctuality, team building and other behaviors aligned to the mission and values of the organization.

Qualifications

1. Requires an Associates Degree in Business Management or related field. Will consider a combination of formal education and related experience in lieu of the Degree.
2. Must be able to function effectively in a fast-paced environment with a high level of stress.
3. Requires ability to exercise a high level of discretion and independent judgment.
4. Excellent interpersonal/listening skills to interact effectively with individuals of all backgrounds, experience and educational levels.
5. Excellent written/oral communication skills. Demonstrates ability to communicate effectively with staff, physicians, and other allied health professionals.
6. Individual should be dynamic, creative and intelligent.
7. Successful individual should be a mature executive with a professional appearance/demeanor, excellent character, integrity and commitment.
8. May be requested to travel within the region. When assigned to travel, a valid driver’s license and proof of insurance will be submitted to manager prior to travel.
9. Must be comfortable operating in a collaborative, shared leadership environment.
10. Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Hawarden Regional Healthcare.

Hawarden cultivates, upholds and supports a safe work environment. Employees support patient and staff safety by demonstrating aptitude and maintaining organizational employment standards and requirements. Employee job performance is continually appraised and formally evaluated during the course of employment with Hawarden.

PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS

1. Must successfully pass pre-employment physical examination, drug screening, and must adhere to applicable organizational requirements on an annual basis for Employee Health Directives.
2. Must possess the ability to comply with Hawarden Regional Healthcare policies and procedures .
3. Works primarily inside with frequent standing, sitting, walking and reaching for and handling of files seldom in excess of twenty (20) pounds.
4. Job generally requires long periods of sitting at a desk/computer and/or periods of bending (filing), walking or standing.
5. Ability to function under stressful situations.
6. Must understand and accept the possibility of exposure to environmental elements, such as inclement weather, dust, noise, chemicals and/or chemical fumes, and infectious disease.
7. Regular and physical attendance at work is an essential function of the job.

These essential functions identify the major requirements of the job. They are not an exhaustive list of all job requirements. An employee may be called upon to perform physical actions not specifically identified in this job description.