Operations Administrator

Department: Operations  Job Status:  Full Time

FLSA Status: Non-exempt                                                                           Reports To: Director of Manufacturing/Supply Chain

Job Type: Non-Union                                                                                   Amount of Travel Required: Occasional

Work Schedule: Monday – Friday 8 hour day                                           Positions Supervised: None

Worked between 7:00 am – 6:00 pm. Evenings and weekends as needed.

POSITION SUMMARY

Providing oversight of company data management systems and programs, and cross-functional communication between manufacturing and supply chain. 

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Maintenance of Item Master, Sales Forecast, Pricing & BOMs, systems reconciliation       
• KPI Dashboard reporting. 
• Upkeep of calendar for permits, licenses & audits renewals. 
• Manage company information in 3^rd Party/Vendor/Customer Portals. 
• Document control.   
• Project management support. 

Other Functions:

Performs other related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Attention to detail – able to review and correct mistakes prior to submission of data
• Strong time management skills
• Organized – Being organized or following a systematic method of performing a task.
• Communication, – Ability to communicate clearly and concisely both verbally & in writing.
• Collaboration: Collaborates positively to effectively build relationships with customers and co-workers to achieve company objectives and contribute to overall organizational success.  Works effectively within a diverse environment.   Exhibits a positive attitude and contributes to overall team success.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Accountable – Ability to accept responsibility and account for his/her actions.
• Reliability – The trait of being dependable and trustworthy.
• Friendly – Ability to exhibit a cheerful demeanor toward others.
• Customer Oriented – Ability to take care of the customer’s needs while following company procedures. 

Reasonable Accommodations Statement

SKILLS & ABILITIES

Experience: 2 years of data management experience, preferred. 

Education:                           High school diploma required.

Computer Skills:                 To perform this job successfully, an individual should have knowledge of Microsoft 

                                             Office applications, data management systems, database. Technologically proficient 

Language:                           Well-developed verbal and written English communication skills.  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is frequently required to stand; walk; reach with hands and arms and talk or hear.  The employee must occasionally lift and/or move up to25 pounds.   Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5 hrs/day)

F (Frequently) Position requires this activity from 33% - 66%  of the time (2.5 – 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands                                                          Lift/Carry

Stand                                                  F                            10 lbs or less                       O

Walk                                                   F                            11-20 lbs                             O

Sit                                                        F                            21-50 lbs                             O

Manually Manipulate                       O                           51-100 lbs                           N

Reach Outward                                  O                           Over 100 lbs                        N

Reach Above Shoulder                      O

Climb                                                  N Push/Pull

Crawl                                                  N                           12 lbs or less                       O

Squat or Kneel                                   O                           13-25 lbs                             O

Bend                                                   O                           26-40 lbs                             O

Grasp                                                  O                           41-100 lbs                           N

Speak                                                  F

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office conditions consist of a manufacturing office in a controlled environment with moderate noise from the production area where coffee is roasted, packaged and stored.