What are the responsibilities and job description for the Assistant Court Administrator - Kapolei, Oahu position at Hawai`i State Judiciary?
Position Specific Description
Recruitment Number 26-065LK Assistant Court Administrator, SR-22, Kapolei, Oahu.
Summary of Duties
Serves as a full assistant to the Court Administrator; participates in the management of various court support functions of an organizational segment; acts in the absence of the Court Administrator; and performs other duties as required.
Minimum Qualification Requirements
Education Requirement: Graduation from an accredited (4) year college or university with a bachelor’s degree.
Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor’s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
Administrative Experience: For the Assistant Court Administrator, administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management’s observation and evaluation of the applicant’s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks.
Substitution Of Education For Specialized Experience
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Driver's License: For certain positions, applicants may be required to have a driver's license to operate a motor vehicle.
Do you have a current driver's license to operate a motor vehicle?
Bachelor's Degree: This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)
Specialized Experience Requirement: You must have at least three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
04
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.
Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume with your application, be sure the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties are indicated in the resume.
Recruitment Number 26-065LK Assistant Court Administrator, SR-22, Kapolei, Oahu.
Summary of Duties
Serves as a full assistant to the Court Administrator; participates in the management of various court support functions of an organizational segment; acts in the absence of the Court Administrator; and performs other duties as required.
Minimum Qualification Requirements
Education Requirement: Graduation from an accredited (4) year college or university with a bachelor’s degree.
Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor’s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
- In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney’s office.
- Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Administrative Experience: For the Assistant Court Administrator, administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management’s observation and evaluation of the applicant’s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks.
Substitution Of Education For Specialized Experience
- A Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
- Graduation from an accredited school of law may be substituted for one (1) year of Specialized Experience.
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
- 13 paid holidays each year, and 14 during election years
- 21 vacation leave days per year
- 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Driver's License: For certain positions, applicants may be required to have a driver's license to operate a motor vehicle.
Do you have a current driver's license to operate a motor vehicle?
- Yes
- No
Bachelor's Degree: This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)
- I have been awarded a Bachelor's Degree from an accredited college or university.
- I do not have a bachelor's degree but I have 4 or more years of qualifying experience that substitutes for a bachelor's degree
Specialized Experience Requirement: You must have at least three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
- In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing new employees.
- Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
- Name of Employer
- Official Job Title
- Dates of Employment (from month/year to month/year)
- Average number of hours worked per week
- A detailed description of the job duties you performed which provided you specialized experience as described above.
04
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.
Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume with your application, be sure the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties are indicated in the resume.
- I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.
- Required Question