What are the responsibilities and job description for the Administrative Assistant position at Haven Services, LLC?
Description
Administrative Assistant to Project Managers
New Construction Plumbing Department
About Haven Services & Ken Neyer Plumbing
Founded in 1972 and headquartered in Cleves, Ohio, Haven & Ken Neyer Plumbing, Inc. is a family-owned plumbing contractor serving Greater Cincinnati and Northern Kentucky. We specialize in commercial and residential new construction, site utilities, design-build projects, and prefabrication. Our reputation is built on quality, organization, and strong internal teamwork.
Position Overview*
Haven & Ken Neyer Plumbing is seeking a highly organized, detail-oriented Administrative Assistant to Project Managers to support our New Construction Project Management team.
This role is critical to the success of our projects. The Administrative Assistant provides day-to-day administrative, documentation, and coordination support so Project Managers can focus on execution, scheduling, and client relationships.
If you excel at organization, enjoy working with technology, and take pride in supporting a busy professional team, this role may be an excellent fit.
Key Responsibilities
- Provide direct administrative support to multiple Project Managers
- Organize and maintain project files, permits, contracts, drawings, and documentation
- Assist with job start-up documentation and ensure required paperwork is complete and current
- Prepare, submit, and track product submittals and approvals
- Issue purchase orders and track material deliveries
- Assist with change order documentation and AIA billing preparation
- Maintain job cost records and support cost tracking as directed by Project Managers
- Coordinate communication between Project Managers, foremen, vendors, and subcontractors
- Prepare meeting agendas, meeting notes, and project reports
- Review and organize daily reports, safety documentation, and cost reports
- Assist with project closeout documentation, including as-builts, warranties, and O&M manuals
- Maintain accurate records within construction management software and internal systems
- Perform additional administrative and coordination tasks as needed
Requirements
Qualifications
- Strong administrative, organizational, and time-management skills
- High attention to detail and ability to manage multiple priorities
- Comfortable working with technology and learning new software systems
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Prior experience in construction, project administration, or professional office support preferred
- Ability to communicate clearly and professionally, both written and verbal
- Team-oriented mindset with a strong service and support ethic
Construction or plumbing industry experience is helpful but not required. Training will be provided.
Why Join Haven Services & Ken Neyer Plumbing?
- Stable, family-owned company with a strong reputation
- Supportive, team-oriented work environment
- Clear expectations and defined responsibilities
- Competitive compensation and benefits package, including:
- Medical insurance options (HDHP with HRA/HSA or PPO)
- Dental and vision coverage
- Paid Time Off and paid holidays
- Company-paid Life & AD&D insurance
- Disability coverage and voluntary benefits
- Long-term stability and internal support
Equal Opportunity Employer - AAP/M/F/V/D/SO
Salary : $20 - $25