Assistant Project Manager

Position Summary

The Assistant Project Manager (APM) supports the Project Manager in the daily management of projects, ensuring jobs stay safe, on schedule, and within budget. As Hatfield Construction grows and takes on larger work, the APM handles essential project tracking and coordination between the office and the field. Beyond standard project administration, this role requires adapting to new company processes and helping to implement standard workflows. The APM position is designed to build the operational and financial skills necessary to transition into a full Project Manager role.

Responsibilities

• Project Planning: Works with the supervisor to execute the project plan, monitoring scope, goals, deliverables, required resources, budgets, and milestones.
• Scope Management: Protects project scope by ensuring all field and design changes are comprehensively documented, quantified, and approved.
• Technical Analysis: Analyzes drawings and specifications, conducts research as necessary, and provides reports as required.
• Field Collaboration: Works directly with field supervisors and staff to facilitate daily progress and ensure project activities are built according to plans. 
• Budget Tracking: Monitors construction project budgets, compiling financial data and providing precise status updates to the Project Manager.
• Expectation Management: Communicates project expectations clearly to team members, resolving administrative issues throughout the project lifecycle.
• Meeting Facilitation: Holds and records progress meetings with internal staff, employees, clients, architects, and trade partners.
• Stakeholder Coordination: Engages with project stakeholders regarding immediate material needs, schedule adjustments, and milestones. Coordinates activities with subcontractors and vendors. Maintains a positive and professional attitude with owners and clients.
• Administrative Governance: Performs essential administrative workflows, including preparing invoices, estimating support, scheduling updates, meeting minutes, RFIs, procurement, and daily logs.
• Procurement & Logistics: Assists the project team with the sourcing, procurement, delivery, and verification of critical project materials.
• Safety Enforcement: Inspects construction sites regularly to identify potential safety hazards, monitors, and ensures strict adherence to regulations and protocols. 

Responsibilities

• Experience & Education: 2–4 years of experience in construction project coordination, administrative support, or an operations role. High school diploma required; Associate’s or Bachelor’s degree in Business or Engineering preferred.
• Technical Proficiency: Experience with Procore, Sage 100 Construction, Google Workspace, and Excel; Macintosh environment proficiency preferred.
• Certifications & Licensure: OSHA 10-hour certification, valid Driver’s License, and Hoisting License (2A/1C preferred).