What are the responsibilities and job description for the Executive Assistant position at Hastings hide?
Overview
Hastings Hide Inc is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will be proactive, detail-oriented, and possess exceptional multitasking abilities to thrive in a fast-paced environment. This paid position offers an exciting opportunity to contribute to organizational success while developing valuable skills in office management and executive support.
Responsibilities:
- Will Report to VP of Operations
- Act as the point of contact for internal and external clients.
- Maintain accurate records and assist in inventory control. Inform clients and partner companies regarding the shortage of products if not aware.
- Interface with customers on order updates/shipping updates.
- Maintain a clean and safe work environment.
- Ensure load accuracy by working with corporate office personnel.
- Answer and direct phone calls, take messages or redirect calls to appropriate colleagues.
- Maintain contact lists.
- Write and distribute emails, correspondence memos, letters, and forms.
- Order office supplies and research new deals and suppliers.
- Provide general support to team members and visitors.
- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.) also includes pick up mail from post office and post office box .
- Utilize office appliances such as photocopiers, printers, and computers for word processing, spreadsheet creation, etc.
- Support special projects, research tasks, and strategic initiatives
- Anticipate VP needs and proactively resolve issues
- Assist with office coordination and administrative process improvements
- Monitor stocks of office supplies (paper clips, stationery, etc.) and order when there are shortages.
- Perform other duties as assigned but not limited.
- Prepare meeting agendas, presentations, reports, and correspondence
- Coordinate domestic and international travel arrangements and itineraries
Schedule:
- 15 to 20 hours a week
- Payrate: $19.00/hr.
Ability to commute/relocate: Hastings, NE 68901: Reliably commute or planning to relocate before starting work (Required)Qualifications/Skills:
- Proven experience as an Executive Assistant or similar role
- Excellent organizational, time-management, and multitasking skills
- Strong written and verbal communication abilities
- High level of professionalism and discretion
- Proficiency in Microsoft Office / Excel
- Ability to work independently
Experience:
- Inventory: 1 year (Required)
- Shipping: 1 year (Required)
Job Type: Part-time
Pay: $19.00 per hour
Application Question(s):
- Inventory Experience (1 year minimum)
- Shipping Experience (1 year minimum)
Work Location: In person
Salary : $19