Plant Engineer and Director of Maintenance

Plant Engineer and Director of Maintenance

The Plant Engineer and Director of Maintenance (PEDM) is responsible for supervising and managing the College’s Plant Operations including, but not limited to, the Central Plant and mechanical, electrical and plumbing (MEP) systems. The PEDM supervises Maintenance, Building Mechanics, General Maintenance Technicians, and outside contractors in performance of daily, periodic, annual and special maintenance, and repair assignments. 

Duties and Responsibilities:

• Formalize plant operations procedures.  Ensure that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall best practices.
• Update Authorities Having Jurisdiction (AHJ) permits and responds to/resolves AHJ violations (AQMD, City, State, Fire Marshal, et all). Update and ensure accuracy of Emergency Shut off Maps.
• Monitor and manage the budget for the College’s MEP systems, including utilities.
• Review, code, approve, and direct the processing of all Maintenance Department invoices, including utility invoices.
• Coordinate with other Facilities and Maintenance staff to ensure the proper coordination, distribution, follow-up and completion of work orders and that the general management of the College’s work order system is monitored and appropriate reports and information is generated.
• Secure from the subcontractor required guarantees, warranties, bonds, waivers, all keys, manuals, record drawings, maintenance stocks and originals of all other contract papers and correspondence.
• Transfer all as-built documents. Prepare, verify, and coordinate the turnover of files at the completion of each subcontract and assist in the transfer of all file materials.
• Maintain receipt control, indexing, distribution, retention and retrieval of all project documents including correspondence, drawings, specifications, submittals, RFI's, and change requests.
• Secure required guarantees, warranties, bonds, waivers, all keys, manuals, record drawings, maintenance stocks and originals of all other contract papers and correspondence from the vendors.
• Identify routing and final disposition of all project documents - incoming and outgoing
• Create and maintain an organized electronic filing system to ensure applicable documentation is readily available and accessible.  
• Supervise and manage the College’s building management systems. Review plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals.
• Conduct on-site inspections of facilities; take appropriate action and follow through when warranted.
• Provide professional advice, consultation, education, and assistance to constituents concerning Plant Operations/MEP systems.
• Work directly with faculty, staff, vendors, students, and others on facilities projects involving plant operations and systems to determine needs, develop scope of work and implement projects effectively and efficiently.
• Conduct Plant Operations/MEP systems facilities surveys and assessments as needed.
• Supervise Maintenance staff on Plant Operations/MEP matters that may impact their ability to effectively maintain and operate campus facilities.
• Develop and provide adequate training for maintenance and operations staff in a variety of areas such as safety, emergency preparedness, skill enhancement, maintenance standards and regulatory requirements to ensure technical competence in every trade, cross training, and interactional training.
• Ensure that all services for MEPs are completed satisfactorily.
• Promote teamwork within the department to heighten mutual understanding and cooperation in support of the College’s strategic vision and goals.
• Collaborate with The Claremont Colleges Services Central Facilities Service team, as necessary, who manages the electrical grid and other systems for The Claremont Colleges.
• In collaboration with the Assistant Treasurer and Financial Analyst (ATFA), the PEDM takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.
• Manage campus planning efforts and construction administration for Renovations and Renewal Reserve (RRR) projects.
• Coordinate with the ATFA and Senior Director for Finance and Budget to reconcile RRR funding and expenses for forecasting and reporting purposes.
• Prepare reports regarding the RRR projects for PPCPC meetings.
• Provide support to the VP-COO for analyzing space requests.
• Track and update mechanical plant renewal and replacement projects.
• Interacting with College Constituencies
• Assist the AVP for F&M  to prepare and present materials to PPCPC of the Board of Trustees.
• Under the direction of the AVP for F&M , assist with or directly plan and deliver communications to various constituencies regarding Plant Operations.
• Collaborate with the SDFEPS to ensure that Plant Operations adhere to safety and health regulations and requirements.
• Serve as technical advisor to ensure effective, efficient and sustainable operations of MEP and other systems involved in capital projects.
• Collaborate with other teams within Facilities and Maintenance regarding routine and non-routine matters related to the construction, repair/renovation, special projects, and upkeep of facilities and grounds.
• Collaborate with personnel from The Claremont Colleges Services and the Claremont Colleges.
• Interacting with City, State and Federal Agencies
• Under direction of the AVP for F&M, serve as the liaison with city, state and federal agencies and governing bodies and ensure compliance with all codes, laws and regulations.
• Keep abreast of pertinent local, state and federal codes, regulations and laws; ensure compliance; and monitor the status of permits and applications.
• Monitor physical plant, both physically and financially, and identify opportunities to make physical and or operational improvements.
• Plan, coordinate, and implement energy savings based on available programs and opportunities.
• Assist in identifying potential sustainability projects and proposing to the Vice President.
• Implement sustainability projects approved by VP-COO, PPCPC, and board.
• Staff HMC’s Sustainability Committee (HSC), comprised of faculty, students and staff.
• Partner with VP-COO, AVP for F&M, and ATFA, to administer the College’s GreenFund.
• Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
• Follow established procedures for dealing with potential hazards.
• Report accidents on the job, prepare and submit accident reports.Observe and practice safe working habits and maintain safety and security of buildings and systems.
• Other duties as assigned.

Education:

• Bachelor's degree in engineering (e.g. mechanical, electrical, and civil) or similar Facilities Management degree, or equivalent experience.



Experience:

• Minimum of five years of increasingly responsible and related experience (including supervision) in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems. Demonstrated experience and familiarity with California building codes.

Required Knowledge, Skills and Abilities:

• Proficiency in engineering and construction terminology, theory, practices and principles.
• Expertise in facility management systems, including Mechanical, Electrical, Plumbing, HVAC, and water treatment.
• Ability to create and interpret graphic presentations and construction documentation.
• Excellent communication and presentation skills suitable for diverse audiences.
• Strong interpersonal skills, including tact, diplomacy, and adaptability when engaging with the College’s stakeholders.
• Interpret technical schematics, architectural blueprints, and specifications engaging in technical discussions with engineers and architects regarding campus utility systems in residential college or similar environments.
• Demonstrate strategic and tactical thinking, proactively anticipating issues, by “seeing around corners”, and taking timely corrective action.
• Utilize various software tools proficiently, including complex database and spreadsheet applications in information gathering.

Remote Work Eligibility:

This position is essential to on-campus operations and requires the person in this role to work exclusively on campus with the possibility of occasional ad-hoc remote work flexibility.

Additional Details:

This is an exempt, full-time, benefits-eligible position. Regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department. Serve as the primary contact after regular business hours for issues related to plant operations and systems, including occasional weekends, evenings or holidays as needed. Required to be accessible and available in the event of emergencies. The anticipated salary range will be $120,000-$135,000 per year. Salary will be commensurate with qualifications and experience. This position reports to Assistant Vice President for Facilities and Maintenance.

Application Process:

To review the complete job description and apply please visit www.hmc.edu/employment. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.

This position will remain open until filled.