Sr. Administrative Assistant

Brief Description

Summary of Primary Purpose

This position is responsible to support the Hub Pastor with organization and tracking of various needs and initiatives of the campus ensuring consistent communication and methods are being conveyed to spokes. Locate and gather information to provide support, information and clarity to congregants and volunteers.

Scope Of Role

Supports Hub campus >500 members

Essential Roles & Responsibilities, Included But Not Limited To

• Oversee and manage various Hub specific needs.
• Support Hub and Spoke projects and/or programs. Partner closely with spokes to ensure consistent applications, communication and processes are being followed and communicated
• Connect with congregants and provide direction to proper ministry for assistance or needs (e.g. benevolence/Care, community groups, etc.)
• Assist in the execution of campus services and events and manage events
• Ensure events follow required policy and procedure expectations (e.g. insurance requirements, Facility Use Policy, etc.)
• Ensure events are aligned to budget expectations
• Schedule is non-traditional work hours (includes weekends and evenings)
  
  

Administration

• Manage and schedule calendar of events (e.g. PCO, outlook, whiteboards, etc.)
• Track and coordinate registrations of events or groups
• Connect and know status of weekend serve teams to ensure support for effective weekend service
• Manage and route new requests that come in
• Assist staff with various tasks to support their ministries
• Coordinate facility use needs and event planning
• Capture needed data to review after events to identify needed improvements
• Oversee and keep current data maintenance (PCO)
• Participate with various and required campus meetings. Maintain notes and action items from meetings to ensure items are being completed timely
  

Communication

• Oversee the use of various materials (e.g. Newsletter, flyers, mailers, etc.) for effective communication
• Ensure slides needed for weekend service is consistent and communicates designated message
• Oversee all Social Media (e.g. Instagram, texting, etc.)
• Ensure all events (e.g. prayer, community groups, services, etc.) are communicated timely with all pertinent information
• Manage Lobby news for consistency and messaging requirements
• Ensure approved messaging is conveyed timely and clearly to congregants & volunteers in both hub & spoke
• Participate with various campus meetings, 1:1, Team Meetings to ensure alignment on initiatives and plans
• P artner effectively with spoke staff to ensure consistency
  

Ministry Duties/Expectations

• Desire to grow in discipleship, serving, equipping, learning and leading
• Personal and growing relationship with Jesus and a humility to testify to it
• Ability to explain “What Harvest Bible Chapel Believes”
• Ability to pray with other employees, guests and attendees of the church
• Be active, engaged and accountable in the congregational life at Harvest Bible Chapel
  
  

Skills/Knowledge Required

• Strong communication & listening skills (verbal and written)
• Highly organized and the ability to prioritize changing needs for the Hub
• Strong attention to detail
• Ability to meet deadlines and respond quickly to congregant needs
• Highly interpersonal, displaying hospitality with a positive demeanor
• Ability to work independently and cooperatively as a member of a team
• Ability to build rapport and communicate with diplomacy and tact; displays a servant heart
  
  

Education And Experience

• Bachelor Degree
• 5 years’ experience working in a highly organized and administrative environment
  
  

Salary Range Information

$39,500-$47,400