Marketing Event Coordinator

Marketing & Event Coordinator

Harrison Gray Search has partnered with a premier, privately held insurance and financial services firm to find a highly organized Marketing & Event Coordinator. Our client is an award-winning, all-lines insurance broker that has been serving domestic and international communities with excellence since 1970.

Role Overview

The Marketing & Event Coordinator provides critical support for marketing operations, administrative tasks, and membership management. This role balances administrative excellence with the strong interpersonal skills necessary to represent the brand at events and tradeshows.

Key Responsibilities

Administrative Operations

• Departmental Support: Execute administrative tasks across marketing, sales, and service departments.
• Collateral Development: Assist in the creation of print and digital marketing materials.
• Financial Coordination: Process invoices, contracts, and vendor agreements while managing budget reconciliation.
• Logistics: Coordinate travel arrangements and maintain organized filing systems.

Event Coordination

• Planning & Execution: Organize marketing events, trade shows, and brand activations.
• Internal Support: Help the HR and administrative teams with internal company events.
• Brand Representation: Attend events as a brand ambassador to support sales initiatives and network with stakeholders.
• ROI Analysis: Conduct post-event reporting to measure performance and return on investment.

Membership Coordination

• Program Oversight: Manage membership programs and activities to maximize benefit utilization.
• Database Management: Process applications and renewals while maintaining accurate communication records.

Qualifications

• Experience: 2–3 years of experience in event support or coordination.
• Education: A degree in Marketing, Communications, Sales, or a related field.
• Skills: Strong organizational, administrative, and oral/written communication skills.
• Technical Proficiency: Experience with Microsoft Office, Adobe Acrobat, and marketing tools such as CRMs and social media management platforms.
• Bonus Skills: Graphic design, video editing, or web development skills are highly valued.

Company Culture

This firm prides itself on a culture of collaboration, innovation, and integrity. They offer a supportive hybrid work environment with ample opportunities for professional growth and development.