Assistant Director, Payroll

Job Summary: Oversee the processing, review, development and implementation of all processes pertaining to the college wide payment of employees.

Minimum Qualifications:

Licensing Requirements: Valid driver's license

Hiring Range: $ 57,469- $ 71,836

Preferred Qualifications: TBD

Job Specific Task List:

• Directs the activities of the payroll team and respective staff members regarding payroll related matters - (Essential)
• Develops and oversees all tasks necessary to accomplish the payroll processing objectives, including relationships with internal and external auditors and state and federal agencies - (Essential)
• Review the biweekly payroll registers in preparation for approval. Confirm net pay DD files for release; authorize the approval to interface the payroll in the general ledger - (Essential)
• Manage regulatory information via communications and reporting to stay up-to-date on regulatory matters - (Essential)
• Maintain tax compliance processes to monitor where employees are working from and direct the payroll staff on any new reporting when necessary - (Essential)
• Prepare/provide guidance on payroll systems, pay schedules, policies, procedures and timely production of employees pay - (Essential)
• Ensure all payroll activities align with internal controls and segregation of duties, best practices per standard payroll regulatory guidelines - (Essential)
• Ensure compliance of various statutes and government directives concerning taxes and EE records - (Essential)
• Assist with preparation and approval of biweekly tax payments, quarterly and annual tax reporting, semi-annual workers comp audit, and annual internal audit reports - (Essential)
• Initiates continuous process improvement, including automated validation/checks, status reports, performance reports and system automation - (Essential)
• Primary subject-matter expert on payroll-related issues, participating or leading department, division, and college-wide projects - (Essential)
• Ensures department participates in continued professional development to stay up to date on recent regulatory updates that affect the payroll process - (Essential)
• Responsible for ensuring all staff in the payroll department are fully cross-trained and ensures operational continuity, including themselves - (Essential)
• Primary backup for the Payroll Director and secondary backup for specialist and technicians - (Essential)
• Ensures payroll processes, procedures and checklists are regularly updated and communicated - (Essential)
• Responsible for the accurate contribution amounts for the approved retirement systems within the college, including employee and employer amounts - (Essential)
• Assist director with annual employee review process for payroll staff - (Essential)
• Assist with annual budget preparation - (Essential)
• Other duties as assigned - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.