Admin Office Support 2, Academic Affairs (School of Business, Technology & Industry)

Job Summary: Position supports executive dean, associate dean, and/or other assigned academic leaders. This position is responsible for performing highly confidential data entry and background checks, compiling reports, performing basic accounting functions for assigned area, maintaining student records, and conducting moderately complex research. Moderate level of knowledge of program and program requirements is necessary at this level. 

Minimum Qualifications:

H.S. Diploma or GED equivalent and
- 4 years experience in an office setting

Hiring Range: Starting at $44,213

Preferred Qualifications:

Previous administrative or office support experience, preferably in a higher education environment.
Proficiency in Microsoft Office applications and Google Workspace.
Strong organizational and time management skills, with the ability to prioritize multiple assignments, work independently, and meet deadlines.
Excellent written and verbal communication skills, with demonstrated attention to detail and accuracy in preparing correspondence, reports, and other documents.
Experience coordinating meetings, managing calendars, preparing agendas and meeting minutes, and maintaining confidential records.

Job Specific Task List:

• Provide complex, specialized administrative support to the executive dean, associate dean, and/or other assigned academic leaders. Prepare and process highly confidential documents; prepare meeting agendas, minutes, reports, correspondence, and other materials; maintain departmental data and records; manage calendars; and coordinate meetings and related activities. - (Essential)
• Access and maintain confidential student information, including clearance, background check, medical, and other program-related records. Compile reports and track student progress and requirements to support program operations. Communicate with students regarding program admission or status, requirements, orientation, advising appointments, and other program-related activities; may process student overrides or other authorized student record transactions. - (Essential)
• Collect, review, organize, and maintain program syllabi and related academic documentation; monitor submissions for completeness and follow up as needed. - (Essential)
• Assist the Admin Office Support 3 with school-wide administrative operations, including coordinating information and materials across departments and programs, supporting school-wide processes and initiatives, responding to faculty, staff, and student inquiries, and providing administrative coverage and support as operational needs arise. - (Essential)
• Support the administrative and instructional needs of assigned programs by coordinating textbook information and availability, maintaining inventory and facilitating the upkeep of instructional equipment, and coordinating supply orders. Perform basic accounting functions, which may include processing or tracking expenditures, maintaining financial records, and transferring funds as authorized. - (Essential)
• Assist with special projects, including moderately complex research, data collection, report preparation, and maintaining documentation for accreditation, program review, or other academic and institutional requirements. May assist with student worker supervision, new student orientation, and other program or school activities. - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

Pennsylvania Work Location Requirement: All work, teaching, meetings, and activities related to this position must be performed within the State of Pennsylvania. This position does not offer a remote work option.

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.

Salary : $44,213