Equipment Procurement Coordinator

Your Purpose: Works independently to provide organizational support for Store Development Department.  

What You’ll Do

• Supports Equipment & Construction Financial Administrator along with Director of Warehouse Maintenance.
• Support six or more project managers with all aspects of ordering and scheduling deliveries of new store, expansion, remodels, fuel center and misc. store equipment purchases.
• Communicates with all HT equipment vendors for purchasing of store equipment.
• Understands grocery store equipment and review technical specs to ensure they match the design specs on the blueprints so that the correct piece of equipment is ordered.
• Coordinate with HT design firms to review and implement design specification revisions provided by HT equipment vendors during the equipment ordering process, if updates are issued.
• Understand and identify the various equipment components supplied for HT projects, including store projects with over 1,000 pieces and fuel projects with over 500 pieces of equipment.
• On average, the associate will be responsible for ordering between $10 million and $15 million in store and fuel center equipment annually, with this amount expected to increase as project volume grows.
• Support all stores/operations request for equipment replacement for store or fuel center. This will require good communication skills, and ability to identify the equipment needing replacement.  If the equipment request is not clear the associate will have to have a general understanding of the request so they can research and identify the request and order the equipment from the correct vendor.
• Prepare capital PRs for new, expansion, remodel, and fuel center projects for review and approval at the monthly SDC meeting, including all necessary equipment and construction documentation to support each request (this will require a general understanding of how a project cost is developed in the construction field)
• Prepare miscellaneous capital PRs for store/operations equipment replacement requests, including all required equipment and construction documentation, for review and approval by senior management at the monthly SDC meeting. Once Capital has been approved thru Kroger and Oracle the associate will have to contact the Project Manager or owner of the capital request. Then review and schedule/coordinate writing POs for all projects going into construction or requested by store operations.
• Coupa System housekeeping: Pay invoices and close purchase orders in a timely manner.  Communicate to Accounting PO is soft closed.
• Develop and follow standard processes in an ever-changing environment in conjunction with Project Managers, Store Operations, and Merchandising partners to streamline estimates, equipment orders, and project cost tracking.

Supporting Leadership Through the 5 Es

• As an associate, you are a key part of our success. You represent our values every day and help bring our purpose to life. Through the 5Es, you can lead from any role by showing up with care, pride, and a commitment to doing your best work—for your team, our customers, and the company.
  • Envision: Understand how your job makes a difference. Know the “why” behind your tasks and how they support your team and store goals. Ask questions if something doesn’t make sense and speak up with ideas to help things run better.
  • Energize: Bring a positive attitude and energy to work every day. Greet others with kindness, support your teammates, and celebrate wins—big or small. Stay focused, even during busy times, and help lift others up when things get tough.
  • Enroll: Be a team player. Listen, share your ideas, and ask how you can help. Get to know your coworkers and learn what they do. Make sure everyone feels welcome and included by showing respect and care.
  • Enable: Take pride in learning and growing. Ask for help when you need it and look for ways to get better every day. Use the tools and resources available to you. Offer to help train new associates or show someone how to do something the right way.
  • Execute: Do your job well and take ownership of your work. Be on time, follow through, and ask questions if you're unsure. Pay attention to detail, follow safety and quality standards, and take pride in doing things the right way the first time.