Purchasing Specialist

Summary

This position ensures the day-to-day purchasing process runs smoothly by monitoring stock levels, interacting and working with vendors, preparing purchase orders, tracking deliveries and maintaining accurate purchasing records to ensure the timely and cost-effective purchase of parts inventory.

Role and Responsibilities

• Monitor stock levels using the company’s inventory management system and other inventory tools.
• Review superseded and discontinued part numbers regularly to help maintain accurate inventory records.
• Coordinate the monthly upload of vendor price files to the operating system.
• Create, issue and manage purchase orders.
• Track orders and followup to support timely delivery.
• Communicate with suppliers to resolve discrepancies, delays and damaged shipments.
• Initiate storetostore transfers as requested.
• Coordinate inventory returns and ensures vendors process timely adjustments.
• Support Accounts Payable by matching invoices with purchase orders and packing lists.
• Provide backup to Accounting for inventory receipt processing.
• Additional duties may be assigned as needed.
  
  

Qualifications And Education Requirements

• Knowledge of procurement processes and inventory management
• Proficient in MS Office and Excel.
• Essential to have strong analytical skills and be able to effectively communicate findings.
• Able to approach problems objectively and work logically to find a solution.
• Proficient in prioritizing and managing multiple tasks.
• High school diploma or bachelor’s degree in business, supply chain or related field preferred.
• Experience in purchasing, inventory or administrative support roles are beneficial.