What are the responsibilities and job description for the Billing Clerk position at Harris Brokerage LLC?
Freight Brokerage Billing Clerk
We are seeking a detail-oriented and organized Billing Clerk to join our accounting team. This role focuses on managing the billing process, accounts receivable (AR), customer collections, and supporting factoring operations. The ideal candidate will ensure accurate and timely invoicing, monitor payments, follow up on overdue accounts, and assist with submitting invoices to factoring companies for quick cash flow. This position plays a key role in maintaining healthy receivables and supporting the financial operations of our company.
Key Responsibilities
- Prepare and issue accurate invoices to customers based on completed shipments, including verifying load details, rates, bills of lading (BOL), proof of delivery (POD), and any accessorial charges.
- Post customer payments, reconcile accounts, and maintain detailed accounts receivable records.
- Monitor aging reports to identify overdue invoices and perform collections activities, including sending statements, making phone calls, and emailing reminders to customers.
- Resolve billing disputes and discrepancies by coordinating with operations, carriers, and customers.
- Assist in submitting approved invoices to factoring companies, including preparing necessary documentation and tracking factoring advances and reserves.
- Support the reconciliation of factoring statements and ensure proper application of payments from factors.
- Maintain organized filing systems for invoices, PODs, and related freight documents.
- Provide reports on AR status, collections progress, and aging to management as needed.
- Collaborate with the operations and sales teams to ensure smooth billing and payment processes.
- Ensure compliance with company policies, industry regulations, and factoring agreements.
Qualifications and Requirements
- High school diploma or equivalent; Associate's degree in accounting, finance, or related field preferred.
- 1-3 years of experience in billing, accounts receivable, or collections, preferably in freight brokerage, logistics, or transportation industry.
- Familiarity with freight billing processes, including rate confirmations, BOLs, PODs, and accessorials.
- Understanding of invoice factoring in the freight industry is a plus.
- Proficiency on Computer and Microsoft Applications (Word, Excel, Etc.)
- Strong attention to detail and accuracy in data entry and reconciliation.
- Excellent communication skills for customer interactions and collections calls.
- Ability to prioritize tasks, manage time effectively, and work in a fast-paced environment.
- Professional and persistent approach to collections while maintaining positive customer relationships.
This is a full-time position with opportunities for growth in a dynamic freight brokerage environment. We offer competitive salary and a supportive team focused on efficient operations and strong cash flow.
Job Type: Full-time
Pay: $650.00 per week
Work Location: In person
Salary : $650