What are the responsibilities and job description for the Administrative Assistant position at Harper Harrison?
Administrative Assistant
100% onsite - Deptford, NJ
1-2mth contract w/ extension opportunities
Partnering up with a shopping center developer, who has some temporary support needs. We are seeking administrative assistants to assist in the day-to-day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s).
Responsibilities:
- Provide comprehensive administrative support for property management, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
- Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
- Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
- Generate reports and track data using Yardi and other systems to support property and business development teams.
- Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
- Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
Experience / Background:
- 3 - 5 years of administrative experience with a high school diploma or equivalent
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational, time management, and attention to detail skills
- Excellent written and verbal communication with a customer service mindset
- Experience with property management software (e.g., Yardi) and basic marketing tools
Salary : $22 - $25