What are the responsibilities and job description for the Estimating Coordinator position at Harold Brothers Mechanical Contractors, Inc.?
Overview
We are seeking an organized, detail-oriented Estimating Coordinator to support our estimating and proposal process. This position plays an important role in coordinating bid activities, maintaining estimating information, communicating with subcontractors and suppliers, and ensuring proposal materials are completed accurately and on time.
Key Responsibilities
- Prioritize, plan, and execute workload related to bid deadlines.
- Prepare and maintain subcontractor and supplier contact lists in Excel.
- Gather proposals and quotes from vendors, suppliers, and subcontractors ahead of proposal due dates.
- Assist with gathering and researching historical company data used for estimating purposes.
- Create and maintain bid files on the server or applicable software programs.
- Maintain vendor backup documentation for estimating figures.
- File and log plan changes, bulletins, addendums, and other updates; download and organize files in Dropbox as needed.
- Prepare and maintain the bid spreadsheet in Dropbox for weekly estimating meetings.
- Copy, scan, and distribute drawings and plans to appropriate parties.
- Monitor annual subcontractor prequalification requirements.
- Maintain current records of MBE/WBE/DBE subcontractors and suppliers.
- Assist with the development and implementation of marketing materials.
- Perform photocopying, scanning, filing, and other administrative duties as needed.
- Use Microsoft Excel, Word, Outlook, and other applicable software effectively.
- Reach out annually for Harold Brother subcontractor prequalification.
Qualifications & Skills
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to meet multiple deadlines.
- Strong written and verbal communication skills.
- Ability to coordinate effectively with subcontractors, suppliers, vendors, and internal team members.
- Proficiency with Microsoft Excel, Word, Outlook, and related office software.
- Ability to maintain accurate records and manage multiple projects and priorities.
- Construction, estimating, or administrative experience preferred.
Internal Growth Opportunity
This position offers an opportunity to expand your knowledge of the estimating and construction process while working closely with project and estimating teams. The successful candidate will be dependable, organized, proactive, and comfortable working in a deadline-driven environment
Join us to be part of a forward-thinking team dedicated to delivering excellence in construction estimation!
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
Work Location: In person
Salary : $60,000 - $90,000