PAYROLL AND ACCOUNTING SPECIALIST

OUR VISION

To continue as an eminent healthcare provider on Long Island, dedicating ourselves to providing exceptional health care for all our patients and to transform both the lives of the individual, and the community, for the better, one person at a time.

OUR MISSION

To provide access to equitable, optimal healthcare by improving the overall wellness of all individuals in our communities and delivering high quality comprehensive patient centered care.

OUR VALUE PROPOSITION

To provide whole person care that will ensure that all patients have access to primary, specialty and social health care to achieve and maintain optimal wellness at a transparent and affordable cost.

The Harmony Healthcare Long Island is a non-profit healthcare organization with 7 health centers, providing primary care and preventative medicine in the following locations in Nassau County: Roosevelt, Elmont, Hempstead, Freeport, Oceanside, and New Cassel/Westbury. In addition, the Harmony Healthcare Long Island has 4 school-based health centers, WIC offices (Special Supplemental Nutrition Program for Women, Infants, and Children) in 3 locations, and a Health Home Care Coordination program. As federally qualified health centers, we serve the individuals in our communities, providing enhanced services, expanded hours and reduced prescription pricing, while raising the level of care. We treat patients regardless of income, residency or immigration status.

The Harmony Healthcare Long Island offers a stable employment opportunity with a growing company, and competitive base compensation along with health and dental insurance, paid time off, 401-K with company match, paid holidays, employee discounts and much more. 

JOB TITLE: Payroll and Accounting Specialist 

REPORTS TO: Director of Finance

 The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position. 

POSITION SUMMARY: Assists Director of Finance in daily general accounting staff functions, grant accounting and cost accounting. Collecting and verifying timekeeping information for all employees. Calculating pay according to hours worked incorporating leaves and overtime and process payroll bi-weekly. Assists in agency audits and year-end audits, as needed or determined.

PAYROLL RESPONSIBILITIES:

• Review timesheets for accuracy and approval on a Bi-weekly basis.
• Calculate and review overtime, incentives, bonuses, taxes, and deductions.
• Ensure change of status forms for new employees, promotions, and terminations are properly processed.
• Investigating and resolving payroll discrepancies
• Answering employees' questions and concerns regarding payroll.
• Issuing and delivering paychecks to employees.
• Maintaining and updating payroll records.
• Preparing periodic payroll reports.

DAILY RESPONSIBILITIES:

• Compiles and collates documents, such as invoices and checks, substantiating business transactions.
• Send bank balance report to the executive team daily.
• Update Cash flow report daily.
• Prepares and journalizes details of transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Reviews vouchers, invoices, checks, account statements, reports and other records for accuracy
• Reviews Coded invoices, receipts and payroll for input to financial systems according to company’s procedures
• Prepares and enter miscellaneous journal entries
• Ability to identify discrepancies and propose resolution
• Other duties as assigned

MONTHLY RESPONSIBILITIES:

• Reviews and journalizes cash receipt allocations
• Maintains cash receipt journal entries
• Processes and record transfers
• Reconciles bank statement
• Prepares monthly accrual entries
• Reconciles Vendor Trial Balance to General Ledger
• Federal, State and Local Government Reporting
• Maintains Asset ledger
• Other duties as assigned

QUALIFICATIONS:

• Bachelor's degree or greater in accounting or relevant field
• Previous work experience with ADP required.
• Excellent interpersonal and communication skills
• Ability to conceptualize, plan, and implement system change and monitoring
• Participate in CQI processes and communications
• Knowledge of fiscal principles and administration
• Advanced level Microsoft Office skills in Excel, Work and Power Point
• Ability to communicate effectively, orally and in writing, with all levels of the organization, including making presentations and writing reports in a comprehensive and concise manner using good composition, grammar, punctuation, spelling, etc.
• Ability to effectively manage the workload working independent including planning, organizing, prioritizing, and paying close attention to details
• Ability to remain calm when encountering stresses and pressure
• Demonstrated ability to work effectively in a diverse workforce

SALARY: $65,000 - $70,000
  

MORE INFORMATION: This is an exempt position.

Salary : $65,000 - $70,000