What are the responsibilities and job description for the Mechanical Coordinator position at Hargrove Engineers & Constructors?
Who We Are
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
Hargrove is seeking a skilled and proactive Mechanical Coordinator to support construction oversight, material management, and quality assurance for a major project in Riverdale, GA. This position plays a critical role in ensuring that field activities are executed safely, efficiently, and in alignment with project expectations. The ideal candidate brings strong mechanical construction experience, exceptional organizational skills, and the ability to collaborate effectively across multiple project disciplines.
Key Responsibilities
Safety & Compliance
The Mechanical Coordinator is expected to serve as a field extension of the construction oversight team, ensuring that:
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
Hargrove is seeking a skilled and proactive Mechanical Coordinator to support construction oversight, material management, and quality assurance for a major project in Riverdale, GA. This position plays a critical role in ensuring that field activities are executed safely, efficiently, and in alignment with project expectations. The ideal candidate brings strong mechanical construction experience, exceptional organizational skills, and the ability to collaborate effectively across multiple project disciplines.
Key Responsibilities
Safety & Compliance
- Promote and maintain a safe, inclusive, and quality-focused work environment across all mechanical and material handling activities.
- Conduct regular field safety observations and provide real-time feedback and corrective coaching.
- Ensure compliance with OSHA regulations, company safety policies, and environmental standards.
- Participate in job safety briefings (JSBs), pre-task meetings, and contractor orientations.
- Perform field inspections of mechanical installations—including piping, coating/insulation, structural steel, and rotating equipment—for compliance with drawings, specifications, and standards.
- Verify that Inspection and Test Plans (ITPs) are developed, approved, and implemented by contractors.
- Complete a minimum of four (4) Construction Quality Surveillances (CQS) per month and provide written reports.
- Identify quality issues, support development of corrective actions, and ensure timely resolution.
- Track inspection and testing documentation to support quality and turnover deliverables.
- Maintain a Construction Daily Log detailing activities, safety observations, manpower, equipment, and progress.
- Update Contractor Weekly Progress Tracking Sheets by commodity.
- Coordinate the transfer, receipt, and issuance of materials, equipment, and parts between vendors, warehouses, and the job site.
- Monitor material requirements to ensure timely delivery and accurate documentation.
- Partner with vendors and procurement to resolve discrepancies, shortages, or technical clarifications.
- Verify incoming materials against packing lists and specifications.
- Maintain a Master Material & Equipment Tracking Log updated weekly with status, shipping details, storage location, and installation readiness.
- Coordinate with warehouse and supervision to ensure proper staging, preservation, and availability of materials.
- Assist in planning and scheduling construction activities to align with project milestones, budgets, and resources.
- Interface daily with project engineers, construction managers, planners, quality inspectors, and other coordinators to align work sequencing and material readiness.
- Participate in pre-bid, pre-mobilization, progress, and coordination meetings; provide updates on progress, materials, and quality.
- Support contract administration, including field verification of contractor performance and adherence to scope.
- Contribute to Lessons Learned, Best Practices, and Risk Mitigation efforts.
- Strong working knowledge of mechanical construction practices, including piping installation/testing and structural steel erection.
- Familiarity with rigging and lifting operations, inspection/testing procedures, and turnover documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to maintain detailed tracking logs and documentation.
- Working knowledge of OSHA standards, construction contracts, and labor agreements.
- Effective communicator capable of coordinating across multidisciplinary teams, including contractors, designers, and vendors.
- Self-starter with strong organizational, analytical, and problem-solving abilities.
The Mechanical Coordinator is expected to serve as a field extension of the construction oversight team, ensuring that:
- All mechanical activities meet safety, quality, and schedule requirements.
- Materials and equipment are properly managed, tracked, and available when needed for installation.
- Reporting deliverables are accurate, timely, and provide actionable insights to project leadership.
- Coordination among field teams, procurement, and engineering is proactive, timely, and transparent.
- Ability to sit, stand, or walk for long periods of time.
- Ability to perform work outdoors in hot or cold climates.
- Ability to perform duties while wearing personal protective equipment such as a fire-retardant jumpsuit, safety glasses, ear plugs, and hard hat.
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.