LE RECORDS SPECIALIST

Job Description Summary:

The Law Enforcement Records Specialist serves as central control point for data entry, compiling, controlling, and coordinating criminal warrants, criminal summons, domestic protective orders, police reports, arrest case files, gambling licenses, and expungements. Record Specialists are responsible for entering stolen property, warrants, protective orders and missing persons into the National Crime Information Center (NCIC) database. The Law Enforcement Records Specialists are essential personnel, the unit is operational 24 hours/7 days per week and there are three shifts.

Current position available is on the midnight shift.

Starting salary is $19.64 per hour and the position has opportunities for overtime, compensatory time, holiday pay and shift differential for midnight shift.

Job Description:

Essential Duties: Process and accurately enter data of assigned job tasks(s) into the Records Management System and NCIC. Maintain all NCIC entries and validations. Provide statistical crime information and legal dissemination of information. Cultivate and maintain positive relationships with Agency and other law enforcement agency staff as well as the general public. Keep informed on current police record practices and procedures by attending NCIC Recertification classes, Records In-Service classes and learning the Standard Operating procedures (SOP’s) for all assigned job tasks. Attend meetings and participate in various teams when needed; and perform a wide range of job tasks that are essential and critical to the mission of the Agency.

Knowledge, Skills and Abilities: The ability to act as a representative of the Sheriff’s Office to the public. The ability to obtain the thorough knowledge of proper police record practices and procedures. The ability to multi-task and fluently move from one job task to another. The ability to obtain thorough knowledge of NCIC practices and requirements. The ability to establish priorities and organize workload effectively and efficiently to accommodate numerous deadlines. The ability to achieve and maintain NCIC CN1 Certification. The ability to accurately prepare and maintain detailed records and files of a sensitive nature. The ability to establish and maintain effective working relationships with other staff; successfully communicate with other staff members, other law enforcement agencies, and members of the public; and work as a team. The ability to maintain a pleasant and productive working atmosphere. The ability to play a critical role in maintaining the function of the Records Unit especially during emergency situations. The ability to operate relevant computer systems, including hardware and software, and office equipment.

Selected Candidate:

Must be 18 years of age or older and a U.S. citizen with 10 years of verifiable U.S. residency.

Must possess a high school diploma or GED certificate.

Must have a valid driver's license with no more than 3 points and a relatively clean driving record with no convictions for DUI.

Must pass a comprehensive background investigation and criminal record check; medical exam and drug/alcohol screening, and polygraph exam.

Must provide a handwriting sample for review.

Must appear before and receive a favorable recommendation from an Oral Interview Board.

Must possess a history and exhibit the characteristics of honesty, reliability, integrity and interpersonal skills. Any criminal conviction(s) and/or arrest(s) may be grounds for disqualification.

Benefits Package Includes:

• Health, Dental & Vision insurance

• Flexible Spending Accounts

• Maryland State Pension Plan and Deferred Compensation

• Long Term Disability, and Life Insurance for Employee, Spouse, and Children

• Generous Leave Package & Paid Holidays

• Tuition Reimbursement

• Employee Assistance Program