What are the responsibilities and job description for the Administrative Medical Records Specialist position at Beautiful Hearts And Minds Health S?
Job Summary
Beautiful Hearts and Minds Health Services is seeking a detail-oriented and organized Medical Records Specialist to join our behavioral health clinic team. This is a temporary 3–6 month position with the potential to become permanent based on performance and organizational needs. This role is responsible for maintaining accurate patient records, ensuring compliance with HIPAA regulations, and supporting both clinical and administrative operations, including client intake and front office support.
Key Responsibilities
Medical Records & Compliance
- Maintain, organize, and update patient medical records (electronic and/or paper)
- Process and track Release of Information (ROI) requests in compliance with HIPAA
- Scan, index, and upload documents into the electronic health record (EHR) system
- Ensure accuracy, completeness, and confidentiality of all patient records
- Respond to internal and external requests for medical records in a timely manner
- Perform regular audits of charts to ensure compliance with regulatory standards
- Assist with record retention, storage, and destruction procedures
Administrative & Front Office Duties
- Answer incoming calls and direct inquiries appropriately
- Screen new clients and gather initial intake information
- Assist with scheduling appointments and managing calendars
- Ensure all enrollment and intake documents are completed accurately and timely
- Provide general administrative support to clinical and office staff
- Maintain logs and documentation related to client intake and records
Qualifications
- High school diploma or equivalent required; Associate degree preferred
- Minimum 1–2 years of medical records or healthcare administrative experience
- Experience in a behavioral health or mental health setting preferred
- Strong knowledge of HIPAA and confidentiality requirements
- Familiarity with electronic health record (EHR) systems
- Excellent attention to detail and organizational skills
- Strong communication and customer service abilities
Preferred Skills
- Experience handling Release of Information (ROI) requests
- Knowledge of medical terminology
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office and data entry
Work Schedule
- Full-time or Part-time: up to 32 hours per week
- Schedule may include weekdays with flexible hours
- Paid semi-monthly (15th and last day of the month)
Benefits (if applicable)
- Professional development opportunities
- Supportive, mission-driven team environment
Equal Opportunity Employer
Beautiful Hearts and Minds Health Services is an equal opportunity employer and values diversity at all levels of our organization.
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Salary : $21 - $23