What are the responsibilities and job description for the Executive Assistant to the President position at Hardenbergh Insurance Group, Inc?
(Remote-Hybrid) Part-Time Executive Assistant to the President (10–15 Hours per Week)
We are seeking an experienced and proactive (Remote - Hybrid) Part-Time Executive Assistant to support the President. This role works approximately 10–15 hours per week and plays a key part in improving executive efficiency by managing priorities, coordinating across teams, ensuring smooth daily operations, and handling confidential information within a regulated insurance environment.
Duties and Responsibilities:
- Manage the President’s calendar and sensitive email database with full autonomy.
- Prioritize and coordinate meetings (internal leadership, brokers, carriers, clients, board members).
- Prepare daily briefings with meeting agendas, key metrics, and background notes.
- Draft and edit executive correspondence.
- Manage email inbox and screen communications.
- Arrange domestic and international travel.
- Prepare expense reports and track executive budget allocations.
- Coordinate internal announcements and leadership messaging.
- Maintain discretion with confidential financial, legal and personnel information.
- Manage virtual meeting platforms (Teams, Zoom, etc.)
- Troubleshoot basic tech issues to minimize executive downtime.
- Various administrative tasks for the president as needed.
Minimum Qualifications:
- Associate or Bachelor’s Degree in Business Administration, Communications, Finance or related field. (Preferred)
- 5-7 years of executive administrative support experience (Required)
- Experience in insurance, financial services (a plus)
- Experience with CRM systems (e.g., Salesforce or Applied Epic) (a plus)
- Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)
- Experience in virtual meeting platforms (Teams, Zoom, etc.)
- Strong written and verbal communication.
- Ability to anticipate needs before they arise.
- Must demonstrate a strong commitment to data privacy, confidentiality, and discretion.
If you are a strategic, detail-oriented executive professional who's ready to make a meaningful impact, we encourage you to apply.
Send resumes to: Shara D. Richardson - Talent Acquisition Specialist - srichardson@hig.net
Pay: $45,000.00 - $50,000.00 per year
Work Location: Hybrid remote in Marlton, NJ 08053
Salary : $45,000 - $50,000