Purchasing Coordinator

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Job Description

POSITION SUMMARY:

The incumbent in this position is responsible for performing general purchasing coordinator functions including but not limited to the following: maintaining, filing and processing data into the system database, follows up on procured goods and services including inventoried items, direct receiving items and/or special project purchases.

Essential Functions

(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)

• Data entry and buyer support.
• Spreadsheet creation and maintenance.
• Rebate tracking, file maintenance, and other record keeping functions.
• Interfaces at all levels with vendors.
• Interfaces internally with team members and co-workers to determine exactness of materials/services.
• Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc.
• Purchase merchandise and commodities.
• Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule.
• Recommend methods of procurement such as make buy lease or rent.
• Prepare purchase orders and request quotations.
• Establish and initiate strong interdepartmental relationships.
• Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized.
• Reviews inventory (such as office supplies, retail, and certain food items) and places orders to maintain par levels of inventory which best meets the users’ requirements.
• Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship.
• Must establish strong professional working relationships with suppliers.
• Adheres to all Illinois Gaming Board Regulations and Departmental Standard Operating Procedures.
• Perform other duties and responsibilities as assigned.
  
  

Non-essential Job Functions

Attend seminars when needed.

Education And /Or Experience Requirements

(Related education and experience may be interchangeable on a year for year basis)

High school diploma or GED required. Minimum one (1) of invoicing and/or purchasing experience preferred or an equivalent combination of experience and/or education.

ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):

• Must obtain and maintain all licenses / certifications per Federal, State, and Illinois Gaming Commission.
• Must successfully pass background check.
• Must be twenty-one (21) years of age.
• Prior experience in the Gaming industry is strongly preferred.
  
  

Knowledge Of

• Procedures, methods, and equipment including computers and applicable software applications such as word processing, email, spreadsheets, and databases to include excellent working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Interviewing and identifying potential new vendors and suppliers to secure more cost-effective sources of products and services.
• The Accounts Payable department addresses differences between order pricing and receiving quantities.
• Effective communication and negotiation skills.
• Personal and mini-frame computer skills.
  
  

Ability To

• Be flexible to work varying shifts and time schedules as needed.
• This position takes time on the casino floor and is subject to varying levels of crowds and noise, and the severity of which depends on guest volume.
• Obtain and maintain all appropriate licenses/certifications per Federal, State, and Gaming regulations.
• Use a computer keyboard and IP computer system.
• Communicate effectively with vendors and all levels of team members.
• Review and comprehend requisitions, purchase orders, reports, and other necessary documentation.
• Perform data entry for extended periods of time.
• Work with minimal supervision.
• Effectively manage multiple priorities in a fast-paced environment and consistently meet deadlines.
• Physical dexterity includes but is not limited to lifting/carrying up to 50 lbs., standing, bending, stooping and stair climbing.
  
  

Pay Range

Pay Range: $16 - $22