Payroll Processor

Job Title: Payroll Processor (Non-Exempt)

Full Time or Part Time

Job Summary

The Payroll Processor is responsible for accurately processing payroll for two companies using Paycom while ensuring compliance with federal, state, and local regulations. This non-exempt position supports payroll operations including time and attendance, benefit deductions, retirement contributions, housing deductions, reporting, internal audits, and HR onboarding support. A high level of accuracy, confidentiality, and collaboration is required.

This position reports directly to the Human Resources Director.

Essential Duties and Responsibilities

• Process multi-company payroll through Paycom, ensuring accurate calculation of wages, deductions, and taxes
• Review, audit, and approve timecards, PTO, and leave balances within Paycom Time & Attendance
• Maintain payroll-related employee records including new hires, terminations, pay changes, and deductions
• Track international employee housing arrangements and ensure accurate payroll deductions are applied
• Administer and reconcile housing and other employee-specific payroll deductions
• Prepare and transmit 401(k) contribution files to Fidelity and reconcile deductions and contributions
• Administer benefit-related payroll deductions and support benefit time tracking and accruals
• Complete quarterly and year-end payroll reporting and support tax filings as needed
• Monitor compliance with wage and hour laws, payroll regulations, and internal policies
• Conduct routine internal payroll audits to ensure accuracy, compliance, and data integrity
• Generate payroll, audit, and reconciliation reports using Paycom and Microsoft Excel
• Respond to employee payroll questions in a professional and timely manner
• Maintain strict confidentiality of payroll and employee information
• Assist the HR Department with onboarding activities, including system setup, payroll entry, and documentation coordination
• Provide additional administrative support to HR as needed

Qualifications

• Minimum of 5 years of payroll processing experience
• Demonstrated knowledge of federal and state payroll laws and regulations
• Experience processing payroll for multiple companies or employee groups
• Proficiency in Microsoft Excel for reporting, reconciliations, and data analysis
• Experience with payroll systems; Paycom experience strongly preferred
• Familiarity with benefit deductions, 401(k) processing, and retirement reporting (Fidelity a plus)
• Experience working with housing deductions and international employees preferred
• Strong attention to detail, organization, and ability to meet strict payroll deadlines
• Proven ability to handle confidential and sensitive information with discretion

Skills and Competencies

• Highly organized with strong analytical and problem-solving skills
• Collaborative and proactive team member, willing to support colleagues and jump in wherever needed to ensure smooth operations
• Ability to manage multiple priorities and deadlines
• Effective written and verbal communication skills
• High level of integrity and discretion when handling confidential information