What are the responsibilities and job description for the Buyer position at HarborFab?
General Purpose of this Position:
The buyer will be responsible for transactions on behalf of the organization. Working within policies and procedures the purchasing agent will source and acquire goods, materials, and services required by the organization
Primary Responsibilities:
- Manages the execution of all aspects of the procurement process of all assigned commodities as required; seeking at all times to optimize quality, cost and delivery.
- Reviews ERP generated procurement reports to ensure appropriate levels of stock items are maintained.
- Maintain an accurate inventory.
- Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers and places orders with supplier offering best overall value.
- Confirms all purchase orders are acknowledged and verifies size/grade, quantity, price and delivery match the purchase order. Works with manager to resolve any issues.
- Reviews open order report and proactively contacts suppliers to ensure all materials or services are on schedule to deliver or expedited if need be. Maintains close communications with Project Managers and Plant Managers, making sure they are aware of any potential issues.
- Communicates with warehouse and the mills to advise of unusual vendor situations, lead times, dates arrival on material and any other pertinent information needed by internal personnel or customers.
- Researches new sources of supply and pursues creative ideas to improve quality, productivity and lowest possible inventory costs.
- Keeps up to date on steel market trends and data through professional journals and contact with mills.
- Provides pricing updates to Sales, Estimating, Project Management and Operations team to minimize negative cost impact.
- Entering purchase orders into Tekla EPM and our Construction Accounting Program. Must confirm the accuracy of orders by checking the sales order acknowledgment against the requisition. Follow up with suppliers as needed, to confirm, make changes or inquirer on late or missing material.
- Receive material into Tekla EPM Inventory. Purchase orders in Tekla EPM must be balanced against invoices before material can be received into inventory.
- Link material test reports (MTR’s) In Tekla EPM to inventory
- Scanning Documents. Scan, organize and maintain documents on the server, including but not limited to, purchase orders, bill of ladings and material test reports. Adhering to the company's document procedures, in accordance with the records retention schedule.
A Steel Fabrication Company www.harborfab.com
Office: 3348 Peden Road, Suite 700, Fort Worth, Texas, 76179
- Maintaining filing systems. Organize and maintain Purchase orders and other documents, adhering to the company's document procedures, in accordance with the records retention schedule.
- Clear out computer generated cut lists. Follow up with the fabrication shop on missing or overdue cut list.
- Other Duties as Assigned
Reporting
Reports directly to Director of Project Management
Knowledge, Skills, and Abilities
- Must be proficient in managing purchase orders, math, negotiation, Data entry, document control and Excel.
- Organizational and planning. Time management skills and the ability to prioritize work.
- Data management with attention to detail and accuracy. Problem-solving. Experience with various software’s
- Group purchasing and nesting of material.
- Production and Material nesting
- Writing PO’s in Tekla
- Credential and Experience
- Minimum of 3 years of experience in metal and fabrication sourcing
** This is not an all-inclusive, other duties may be assigned to meet division objectives** Upon job offer or promotion, the candidate must pass a drug and/or alcohol test.
Job Description Review:
I understand this is a job description and its requirements; and that I am expected to complete all duties as assigned. I understand the job functions may be altered from time to time. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.