Executive Assistant to CEO

Description

Position Summary

While working as an Executive Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of their supervisor and offering administrative support.

Requirements

Essential Duties and Responsibilities

• Serving as a liaison between the executive and employees, vendors, and clients
• Maintain the executives online social presence as it relates to business activities
• Prepare visually pleasing presentation materials for the executive’s use in meetings, town halls, etc.
• Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
• Making travel arrangements on an as needed basis for all employees conducting business travel
• Maintaining the CEO’s calendar and informing the CEO of upcoming meetings and events
• Running personal and business-related errands for the CEO
• Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
• Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
• Scanning all receipts to deliver to the accounting department for the completion of reconciliations
• Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
• Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
• Setting up and breaking down conference rooms for meetings
• Regular, reliable, and punctual attendance
• Other duties as assigned
  
  

Nonessential Duties And Responsibilities

• Work on job assignments in other departments as instructed.
  
  

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

Education And/or Experience

• Bachelor’s Degree is preferred but 3-5 years of experience or training in the business industry is necessary. Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.
  
  

Computer Skills

• Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
• Must be highly skilled in Microsoft Office suite and Outlook for email.
  
  

Other Qualifications

• Ability to write effective correspondence to customers and coworkers
• Ability to pass a background check
• Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
• Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills
  
  

Job Competencies

• Strong attention to detail
• Excellent communication skills
• Positive attitude
• Committed to company mission and values
• Flexible and willing to adapt to change
  
  

Physical Demands and Work Environment

• While performing the duties of this job, one is regularly required to sit at a desk and answer phones and work on computer desktops. Regular standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and /or move up to 25 pounds.
• While performing the duties of this job, the associate is regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.