Office Support

Location: Lewiston, ME, 04240

Happy Haven LLC is looking for a highly organized and detail-oriented administrative assistant. This full-time position is a great opportunity to provide administrative support and general office management for a dedicated and busy team of advocates who serve older and disabled adults who need long-term services and supports.

This position requires a courteous and welcoming telephone manner, strong verbal and written communication skills, and proficiency with Microsoft Office Suite.

Responsibilities:

• Answering phone calls and directing callers to the appropriate person
• Maintain professional and polite communication via email, mail, and over the phone
• Scheduling meetings as requested
• Managing office tasks such as preparing letters, memos, and preparing reports
• Maintaining files including electronic files
• Serving as a contact for vendors
• Managing and ordering office supplies
• Mail collection and distribution
• Other duties may be assigned
• Must be willing to learn and perform

Qualifications:

• Good organizational and time management skills
• Good interpersonal skills, desire to be proactive, and approachable personality
• Ability to adjust actions in relation to others’ activities and manage one’s own time and others’ time

Eligibility Requirements:

• 2 to 3 years prior administrative experience
• Highly proficient in Microsoft Office Suite
• Excellent computer skills including typing
• Attention to detail

Additional Information:

• Job Type: Full-time
• Schedule: 8-hour shift, Day shift, Monday to Friday
• Work Location: In person
• Happy Haven LLC is an equal opportunity employer.