What are the responsibilities and job description for the Shipping Coordinator position at HAPCO?
SUMMARY
The position of Shipping Coordinator is responsible for directing all activities related to daily shipping including; data entry, preparation of documentation, maintains records, coordinates logistics for product shipment, and assisting customer service in related actives, as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Update the invoiced without carrier list.
- Print Bills of Lading and labels.
- Routes orders and puts pro numbers on the bills and labels.
- Peg orders and write shop orders on the back of the labels.
- Check locations then write it on the ship sheet when order shows complete.
- Logging ship sheet dates to shipping when coming from packing.
- Separate and date Bills for drivers.
- Process PCMiler load sheets for flatbed loads.
- Complete the invoice process.
- Transfer shipment to correct locations.
- Peg orders in the filing cabinet periodically.
- Receives P.O. and processes in system.
- Audit loadouts as required.
- When the Orders show complete mark off the back log a take out to the shop.
- Assist the shipping department employees with finding hardware boxes.
- Maintain shipping department copies of bill of ladings for orders shipped.
- Assist shipping department employees when they have questions about orders.
- Maintain rotation of shop orders according to company record retention policy.
- Complete Commercial Invoices for Export shipments.
- Call carriers for pickups.
- File documents and complete monthly reports for Plant Manager.
EDUCATION AND/OR EXPERIENCE
High school diploma or general education degree (GED) or equivalent of a one year certificate or degree from a college and a minimum of three to six months shipping/inventory or related experience and/or training or equivalent combination of education and experience.