Staff Accountant - Accounts Payable

The Healthcare Association of New York State (HANYS) is seeking a Staff Accountant ' Accounts Payable within its Corporate Finance team. Reporting to the Director, Corporate Finance, the position holder will be responsible for reporting and monitoring expenditure for the Association. Functions include processing accounts payable invoices, processing employee expense reports and maintaining and preparing schedules and reports. The position holder will also assist with journal entry preparation, reconciliations and month-end closing.

This position will be based in our office in Rensselaer, NY with a hybrid work environment considered. The hourly rate for this position is between $28.20/hr. and $30.76/hr. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity.

Key Responsibilities Include But Are Not Limited To

• Receives and processes for payment all approved invoices. Verifies vendor information and examines all documents for mathematical accuracy, completeness, and proper authorization. Codes invoices by department and inputs data into the financial system.
• Receives and processes for payment all approved employee travel and expense reports on a bi-weekly basis. Verifies employee information and examines all documents for mathematical accuracy, completeness, and proper authorization. Codes expense reports and inputs data into the financial system.
• Responsible for the weekly processing of accounts payable checks. Generates payment of invoices outside of the normal weekly check run as needed. Distributes and mails checks for paid invoices.
• Researches invoices and payment discrepancies in a timely manner.
• Acts as liaison with vendors and employees regarding payment or non-payment inquiries.
• Responsible for the monthly reconciliation of the Account Payable general ledger liability balance to the A/P sub ledger. Prepares reconciling journal entries when necessary.
• Tracks and maintains spreadsheets of for-profit company expenditures for sales and use tax reporting.
• Administers and monitors policies and procedures with regard to Tax Exempt Certificates and credit applications.
• Maintains a list of authorized signature approval levels for check requests.
• Distributes and collects W9 forms for all vendors.
• Works with the Director to determine 1099 vendor eligibility. Prepares payment data and generates 1099-misc forms to be mailed to vendors and submitted to the IRS on an annual basis.
• Maintains electronic vendor files.
• Develops and maintains reports and spreadsheets for use in allocating certain expenses.
• Responsible for providing historical and prospective A/P information to the entire organization.
• Assists in preparing schedules for the annual budget, audit, and tax returns as requested.
  
  

Qualifications

• Bachelor's degree in Accounting with 2 years of related experience. An Associate's degree in Accounting with commensurate experience may be considered. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
• Proficient in the use of Microsoft Excel, Adobe and accounting systems.
• A customer service orientation with strong interpersonal and communication skills.
• Self-motivated and able to work in a professional team-oriented environment.
• Must be very organized and accurate with a strong attention to detail.