Accounts Payable Assistant

Tasks

• Audit, review, and process invoices received from vendors.
• Ensure invoices comply with contract/program terms and include required documentation.
• Verify invoices are paid in accordance with prompt payment policy.
• Confirm personnel labor (name/title) is consistent with contract budgeted positions and rates.
• Validate indirect cost rates (fringe, overhead, G&A) against approved contract budget rates and calculation methods.
• Ensure billed costs align with budgeted amounts and confirm sufficient remaining contract/task order funds.
• Review invoice cost allocation codes (general ledger coding) and make edits as necessary.

Skills and Experience Needed

• Strong analytical and organizational skills with superior attention to detail
• Effective oral and written communication skills
• Ability to manage diverse activities and priorities
• Ability to work in a fast-paced environment and collaborate with internal and external stakeholders
• Proficient with Office 365
• Prior use and understanding of PeopleSoft (preferred)

Education, Certifications, Degree Requirements

• Minimum: Associate degree
• Preferred: Degree in Accounting, Business, or related field

IT Systems Used

• NEIS
• PeopleSoft (preferred experience)
• Office 365