What are the responsibilities and job description for the Purchaser, Receiver and Data Entry position at HANWHA ADVANCED MATERIALS AMERICA, LLC?
Job Description
**Title: Purchaser, Receiver and Data Entry**
**Salary: $21/hr.**
Purpose
The Purchaser is responsible for ensuring the smooth operation of the Maintenance Departmentby managing procurement activities through SAP, maintaining databases, and coordinating vendor
relationships. This position ensures the timely acquisition of materials, supplies, and services whilesupporting various administrative functions to optimize departmental efficiency. The Purchaser
works closely with production, logistics, and accounting to maintain the flow of goods and servicescritically to maintaining high operational standards.
Responsibilities
Create and process purchase orders in SAP for materials, parts, and services required bythe Maintenance, Safety, Quality, Production and HR Department.
Generate service purchase orders in SAP for labor, ensuring timely service delivery.
Process invoices related to both materials and labor in SAP, ensuring proper documentationand submission to accounting for payment.
Monitor and track non-purchase order invoices (rentals, contracts, etc.) and ensure propersubmission to the accounting department for payment.
Process Purchase Order Invoices and Submit to Accounting for Payment.
Process non-Purchase Order Invoices (rentals, contracts, etc.) and submit to Accountingfor Payment.
Maintain up-to-date databases of vendors and suppliers, including records of licenses andcertifications, ensuring compliance with company policies.
Monitor and maintain stock levels of radios, parts, accessories, and other essential itemsrequired by the Maintenance Department, Safety, Quality, Production and HR.
Establish effective communication channels with suppliers to ensure timely procurementand delivery of critical items.
Work with the Accounting and Maintenance Department on Project and WBS CodeCreation.
Work with Maintenance and Accounting to create new suppliers/vendors.
Make comparisons to recommend which vendors are the best option to benefit the companythrough cost-quality relations.
Expedite orders, when necessary, effectively manage expedites to eliminate emergencysurcharges.
Update safety agreements and Insurance Policies with vendors annually and update oursystem records.
Provide support (quotes/options) in response to requests for maintenance, repair, operations equipment, services, for plant and office.
Maintain good relations with suppliers and vendors.
Assist Maintenance team with scheduling purchases and deliveries, continuously following up on all orders by ensuring all receipts are entered while maintaining the integrity and accuracy of the data
Maintaining and monitoring parts, tools, and equipment inventory levels
Work with the Maintenance team, scheduling and planning of maintenance projects and work orders.
Engaging with the maintenance team to implement and maintain the eMaint system for tracking preventive maintenance, parts, and work orders
Initiates and follows up on all part orders working directly with maintenance management team, vendors, and researching potential vendors for all tools, equipment, and parts suitable to the industrial environment.
Maintaining parts and equipment inventory by ensuring a consistent and accurate inventory level of parts and tools are available providing for limited downtime due to equipment failures and maintenance.
Research incoming shipments delivered without purchase order numbers and contacts the appropriate people to have the purchase order identified for receipt of goods; ensure paperwork is filed, scanned and emailed in a timely manner to vendors and internal contacts.
Ability to identify various types of parts, tools, and equipment.
Assign locations and detailed descriptions to new parts in eMaint.
Other tasks and duties a assigned.
Qualifications
Experience with procurement and purchase order systems, specifically SAP.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Familiarity with vendor management and supply chain operations.
Strong communication skills to collaborate effectively with internal departments and external vendors.
Attention to detail and problem-solving skills, especially in a high-paced maintenance environment.
**Title: Purchaser, Receiver and Data Entry**
- Department: Maintenance
- Reports to: Maintenance Manager
**Salary: $21/hr.**
Purpose
The Purchaser is responsible for ensuring the smooth operation of the Maintenance Departmentby managing procurement activities through SAP, maintaining databases, and coordinating vendor
relationships. This position ensures the timely acquisition of materials, supplies, and services whilesupporting various administrative functions to optimize departmental efficiency. The Purchaser
works closely with production, logistics, and accounting to maintain the flow of goods and servicescritically to maintaining high operational standards.
Responsibilities
Create and process purchase orders in SAP for materials, parts, and services required bythe Maintenance, Safety, Quality, Production and HR Department.
Generate service purchase orders in SAP for labor, ensuring timely service delivery.
Process invoices related to both materials and labor in SAP, ensuring proper documentationand submission to accounting for payment.
Monitor and track non-purchase order invoices (rentals, contracts, etc.) and ensure propersubmission to the accounting department for payment.
Process Purchase Order Invoices and Submit to Accounting for Payment.
Process non-Purchase Order Invoices (rentals, contracts, etc.) and submit to Accountingfor Payment.
Maintain up-to-date databases of vendors and suppliers, including records of licenses andcertifications, ensuring compliance with company policies.
Monitor and maintain stock levels of radios, parts, accessories, and other essential itemsrequired by the Maintenance Department, Safety, Quality, Production and HR.
Establish effective communication channels with suppliers to ensure timely procurementand delivery of critical items.
Work with the Accounting and Maintenance Department on Project and WBS CodeCreation.
Work with Maintenance and Accounting to create new suppliers/vendors.
Make comparisons to recommend which vendors are the best option to benefit the companythrough cost-quality relations.
Expedite orders, when necessary, effectively manage expedites to eliminate emergencysurcharges.
Update safety agreements and Insurance Policies with vendors annually and update oursystem records.
Provide support (quotes/options) in response to requests for maintenance, repair, operations equipment, services, for plant and office.
Maintain good relations with suppliers and vendors.
Assist Maintenance team with scheduling purchases and deliveries, continuously following up on all orders by ensuring all receipts are entered while maintaining the integrity and accuracy of the data
Maintaining and monitoring parts, tools, and equipment inventory levels
Work with the Maintenance team, scheduling and planning of maintenance projects and work orders.
Engaging with the maintenance team to implement and maintain the eMaint system for tracking preventive maintenance, parts, and work orders
Initiates and follows up on all part orders working directly with maintenance management team, vendors, and researching potential vendors for all tools, equipment, and parts suitable to the industrial environment.
Maintaining parts and equipment inventory by ensuring a consistent and accurate inventory level of parts and tools are available providing for limited downtime due to equipment failures and maintenance.
Research incoming shipments delivered without purchase order numbers and contacts the appropriate people to have the purchase order identified for receipt of goods; ensure paperwork is filed, scanned and emailed in a timely manner to vendors and internal contacts.
Ability to identify various types of parts, tools, and equipment.
Assign locations and detailed descriptions to new parts in eMaint.
Other tasks and duties a assigned.
Qualifications
Experience with procurement and purchase order systems, specifically SAP.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Familiarity with vendor management and supply chain operations.
Strong communication skills to collaborate effectively with internal departments and external vendors.
Attention to detail and problem-solving skills, especially in a high-paced maintenance environment.
Salary : $21
