What are the responsibilities and job description for the Executive Operations Lead position at Hansen Filler Associates?
We are partnering with a high-growth, tech-forward financial services firm to hire an Executive Operations Lead supporting multiple members of the C-suite in New York.
This is not a traditional EA role. You'll be a genuine strategic partner to senior leadership, owning the operational engine behind the executive team, anticipating needs before they arise, and proactively making things run better across a fast-moving, intellectually rigorous organisation.
Key Responsibilities:
- Manage complex, high-volume calendars for multiple senior leaders, with a strong emphasis on external-facing meetings
- Own end-to-end domestic and international travel coordination, including expense reconciliation
- Drive meetings - gathering prep, distributing materials, tracking follow-ups and next steps
- Partner across teams and external stakeholders to coordinate meetings and events seamlessly
- Proactively identify gaps in administrative workflows and lead their improvement
- Take ownership of ad-hoc projects and run them independently
What they're looking for:
- Experience supporting senior leadership in a fast-paced technology or financial services environment
- Meticulous attention to detail - you catch things early and execute flawlessly
- Comfort with Google Workspace and Slack; enthusiasm for using AI tools to work smarter
- Adaptable and solutions-oriented, with the ability to anticipate needs and pivot quickly
- Outstanding written and verbal communication skills
- Discretion with sensitive and confidential information