26-27 Administrative Assistant I - Attendance - Mechanicsville High School

Salary: $30,917.04 - $47,000.00 Annually
Location : Mechanicsville High School, Mechanicsville, VA
Job Type: Full Time
Job Number: 03968
Department: Mechanicsville High School
Opening Date: 05/22/2026

Description
GENERAL RESPONSIBILITIES:

Performs a variety of clerical duties; Maintains attendance records and works to create a pleasant atmosphere for students, staff, parents, and other visitors. Types forms, letters, minutes and reports. Utilizes word processing, spreadsheets and presentation software. Fields telephone calls, files and performs data entry. May assist with overflow work from office and administrative assistants.
ESSENTIAL DUTIES:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with district policies and state laws;
• Receives students at the attendance office, prepares and issues class tardy, early dismissal, and bus passes, and oversees the student "sign-in" and "sign-out" process;
• Enters tardies, early dismissals, and absences into computer on daily basis;
• Assists in answering buzzer at front door;
• Receives parents and guardians at the attendance office, verifying identification, for excused tardies or early dismissals;
• Updates attendance information as notified by counselors, administration, and staff;
• Responds to inquiries from students, staff, and parents regarding absences;
• Communicates with parents, students, and staff in person, by phone, walkie-talkie, or email on a variety of attendance issues;
• Maintains awareness of events and classroom locations during the school day that affect student attendance;
• Prepares a variety of reports and written materials (passes, sign in and sign out sheets, telephone logs, etc.);
• Maintains confidential files for each student that include parent and doctor notes;
• Prepares student files at beginning of year and follows state guidelines for written records retention at the end of the school year;
• Assists other support personnel as required;
• Performs related work as assigned.

Qualifications: KSA's, Education
KNOWLEDGE, SKILLS AND ABILITIES

Typing, bookkeeping, word processing, accounting, computer and secretarial skills. Experience with setting up databases and spreadsheets for tracking demographics, finances, etc., and experience with billing insurance companies.
EDUCATION AND EXPERIENCE

High school diploma. Junior college or business school training in secretarial skills, computer operation, bookkeeping and finance. Three years of secretarial experience and comprehensive experience in using word processor. Comprehensive experience setting up budgetary records and database system using a computer preferred.

A comparable amount of training and experience may be substituted for the minimum qualifications.

Terms of Employment
Location: Mechanicsville HS

Work Schedule: 11 Months, 239 Days, 8 Hours

Paygrade: 10

Salary Scale: Uniform

FLSA Status: Non-Exempt

Physical requirements and Disclaimer
PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. May require climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
Please visit https://hcps.us/departments/human_resources/benefits___compensation for more information on our competitive benefits package. If you have further questions about your benefit status, please contact your recruiter.

The Hanover County School Board does not unlawfully discriminate on the basis of age, sex, race, color, religion, disability or national origin in its employment practices or educational programs and activities. The Director for Special Education is designated as coordinator for non-discrimination for access to and implementation of programs under Section 504 and the Americans with Disabilities Act. The Assistant Superintendent of Human Resources is designated as coordinator for non-discrimination regarding personnel matters under Section 504 and the Americans with Disabilities Act. To contact Hanover County Public Schools by phone, you may call (804) 365-4500.