Accounting Assistant

Company Description Hanover and King William Habitat for Humanity is a locally run, independent affiliate of Habitat for Humanity International serving Hanover and King William Counties in Virginia. Guided by a vision that everyone should have a decent place to live, the organization brings people together to build homes, communities, and hope. For over 30 years, it has partnered with families to construct affordable homes and provide repair services that address critical needs. Habitat homeowners work alongside volunteers and staff, gaining strength, stability, and independence through affordable homeownership. The organization maintains an open-door policy, welcoming volunteers, supporters, and homeowners from all backgrounds and serving people in need of housing regardless of race or religion.

Position Summary:

This position will provide general administrative support for the Hanover HFH office and staff as well as administrative financial support for the Hanover HFH Controller and ReStore.

Duties and Responsibilities:

Finance

·        Accounts Receivable and Payable

·        All data entry for Peachtree (Sage 50) accounting system (soon to be QuickBooks Online)

·        Prepare, deliver and reconcile Bank Deposits

·        Assist ReStore with data entry, month end, payment of retail sales tax

·        Manage relationships with subcontractors to include maintaining certificate of insurance

·        Maintain vendor records

·        Perform year end 1099’s

·        Maintain data per house build to deliver home cost

·        Assist the Controller with budget loading, annual audits, management of Habitat held mortgages

·        Secure and maintain mortgage documents

General Administration

·        First point of contact for visitors or telephone at administrative office

·        Prepare general correspondence and all donor receipts

·        Prepare and send bulk mail as needed

·        Maintain Donor Perfect database

·        Oversee logistics preparation for house dedications and other affiliate events

·        Provide administrative support to Executive Director, Family Services, Development, Community Engagement as needed

·        Maintain office supplies and equipment

·        Research and coordinate purchase of new equipment

·        Support Recycle team as needed

KNOWLEDGE, SKILLS, AND ABILITIES:

·        Superior communication (verbal, listening, and written), organizational, time management

·        Comfortable in a fast paced, dynamic environment that must evolve to meet the needs of the mission

·        Strong analytical skills, common sense, and attention to detail

·        Ability to work independently, to set and balance priorities, and to take initiative

·        Customer service focused

MINIMUM REQUIREMENTS:

·        Education: Associates degree or similar training

·        Experience: accounting or administrative support in a non-profit environment preferred

·        Peachtree (Sage 50) and QuickBooks Online experience preferred

It should be understood that mutual respect, willingness to work together as a team and ongoing communication between staff persons and key volunteers is essential to the success of Habitat.