Human Resources Specialist

Hanna Instruments, a worldwide leader and manufacturer of scientific instrumentation is seeking a full time HR Specialist to join our HR Team in our Smithfield, RI office. The HR Specialist will provide support for the various HR employee programs and responsibilities within the organization. They will assist with all administrative functions of HR including, but not limited to, benefits administration, employee administrative changes, maintaining employee records, and providing employee assistance for basic HR support. The HR Specialist will assist with recruiting efforts and will support various HR initiatives.

Benefits Administration:

• Administer of all employee benefit programs, including health, dental, vision, life, disability, voluntary benefits, 401(k), and COBRA.
• Coordinates new hire benefit enrollment process, as well as the annual open enrollment process. Inform team members of benefits eligibility by explaining various programs, resolving questions and problems by researching policies and regulatory requirements, providing answers in a timely manner, ensuring a timely and complete communication process for all employees.
• Oversee monthly employee benefit administration including reconciling billing, new benefits enrollments and cancellations
• Coordinates all leaves of absence, including FMLA, state-specific leaves, and statutory benefits.
• Assist with accommodation requests under the ADA.
• Work closely with broker/benefit providers and Accounting team to ensure accurate enrollments and billing.
• Reports workplace incidents to workers’ compensation carriers.
• Fulfills all regulatory mandates and ensures filings are performed as required.

Payroll:

• Complete and process multi-state payrolls according to schedule as needed. Ensures payroll is accurate and timely, entering correct data for time off, deductions, and withholdings/taxes.
• Performs year-end audit preparation, third party sick pay integration, 941, W-2, and 1095c verification and mailing.
• Responsible for maintenance of payroll system(s) and time system by working with CSC Paymaster and IT to process updates, upgrades and other required maintenance.

Data Management

• Prepare or update employment records related to hiring, transferring, promoting, and terminating
• Process all personnel action forms and ensure proper approval
• Conduct regular audits of employee files and I-9 records to ensure compliance with state and federal law.
• Responds to requests for employment verifications

Recruiting and On-Boarding:

• Support the hiring process in partnership with the HR Generalist, which includes coordinating job posts, reviewing resumes, and performing reference checks as needed.
• Assist with reviewing and conducting phone and video interviews with job candidates as needed.
• Ensure new hire paperwork is completed and processed.
• Inform job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
• Coordinate and conduct new hire training and onboarding as needed.

HR Development:

• Keep HR Compliance training and onboarding trainings up to date based on state and federal requirements
• Maintaining records of employee participation in all training and development programs

Employee and Labor Relations

• Develops and executes employee engagement programs including employee event and activity planning and the annual wellness fair.
• Ensure compliance with state and federal reporting requirements.
• Ensures that all workplace posters are up-to-date and in accordance with federal or state/provincial requirements.
• Other duties as assigned.

Knowledge & Skills Required:

• Bachelor’s degree in Human Resources or business related field
• 3 years within Human Resources
• 3 years experience with multi-state payroll
• 1 year experience with Benefits Administration
• Exceptional oral and written communication skills required
• Ability to cultivate and build relationships
• Strong organizational skills
• Exceptional interpersonal skills
• A creative and solution-oriented thinker
• Self-starter attitude
• Results-oriented focus
• Willing to learn and take on new challenges
• Able to work on-site 5 days a week in our Smithfield, RI office.

The people here at Hanna create testing solutions that help improve everything from the taste of your local microbrew to the safety of the water from your tap. With operations in 34 countries, Hanna is working to solve some of the world’s biggest problems by making scientific testing more accessible, easy and accurate. Working for Hanna is an opportunity to be a part of the solution in making a better world.