Administrative Assistant

Job Duties/Scope Of Work
This position will perform, coordinate, and oversee technical and business administrative duties in support of the HAMMER Federal Training Center Director, leadership team, and staff. This includes support to the facility operations, training functions, and supporting high visibility partnerships.

The Administrative Assistant must be able to work independently with little or no supervision, exceedingly well organized and flexible when handling a wide range of administrative and executive support tasks. Skills must include being able to manage multiple priorities; have strong problem solving skills; establish and maintain essential relationships; and show a high degree of initiative with a proven record of decision-making. The candidate must be able to effectively communicate with VIP's associated with Steering Committee, including senior officials from Department of Energy, contractors, other government agencies and labor.

This position serves as an essential member of the Director's staff in a variety of capacities such as:

• Maintain confidentiality of business-sensitive and personnel information.
• Anticipate problems, critical issues, and opportunities as they arise and advise leadership accordingly.
• Track actions and deliverables required of the department.
• Review, summarize, prepare responses, and/or redirect communications coming to the Director's office.
• Receive and screen communications, including telephone calls and e-mail messages, while providing assistance using independent judgment to determine those requiring priority attention.
• Routinely respond to communications independently.
• Develop tactful, working relationships with HAMMER customers and partners.
• Anticipate and schedule meetings that need to occur (both internally and externally), based on current business activities and priorities.
• Plan, coordinate, and support various meetings, events, and activities across the department. Process payment for events involving safety or morale recognition funding.
• Participate in the preparation and analysis of various reports and internal/external presentations.
• Prepare and coordinate outgoing correspondence.
• Update HAMMER organizational charts and track staffing changes.
• Coordinate and schedule travel for Director and HAMMER National Programs staff.
• Carry out special projects as directed which include assignments supporting each of the organizations within HAMMER.
• Coordinate, track actions, and attend all Director's staff meetings.
• Review a wide variety of reports and documents.

Basic Qualifications
- High School Diploma or equivalent, plus a minimum of eight (8) years of progressive administrative experience, or an equivalent combination of education and experience.

• Strong interpersonal and communication skills.
• Strong organizational skills, judgment, and flexibility.
• Excellent written communications skills, including proofreading and editing for accuracy, completeness, and grammatical correctness.
• Ability to multi-task the workload and priorities.
• Proficient in Microsoft Office, with a strong focus on PowerPoint and Excel, and knowledgeable about current office technology.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

Desired Qualifications
Knowledge of the Hanford Site

Compensation & Benefits
Grade 6: $54,575 - $68,825
Grade 7: $60,135 - $75,813
Grade 8: $66,150 - $83,450

HMIS offers a comprehensive benefits package that includes medical/dental/vision, short-and long-term disability, life insurance, 401(k) plan, and paid time off. For a full list of benefits please visit our benefits website: https://hmis.hanford.gov/hr/page.cfm/employeebenefits

In accordance with the HMIS salary determination process, offers will be made by taking into consideration the level of assigned job duties, responsibilities, and the candidate's qualifications relative to internal peers and the external labor market. A candidate's salary history will not be used in compensation decisions. The salary range listed represents the full range of salary that may be offered.

This position may be required to complete a probationary period. Benefits for eligible employees will begin on day one.

In compliance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Hanford Field Office (HFO) direction, employees issued initial badges on or after September 1st, 2025, are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation encompasses multiple areas of eligibility and includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.