What are the responsibilities and job description for the Sales Coordinator position at Hampton Roads Media Group?
Hampton Roads Media Group, is looking for a highly organized, detail-oriented Sales Coordinator to support our sales team. This in person position in Chesapeake, VA is a great opportunity for someone who thrives in a fast-paced, deadline-driven environment, enjoys juggling multiple priorities, and wants to be part of a team that is passionate about marketing, client service, and growing revenue for local businesses.
Key responsibilities include:
- Support Media Advisors, the Director of Sales, and the General Manager with a variety of administrative and sales support tasks
- Create sales proposals, media kits, and station promotion and sponsorship packages
- Create banners and graphics for clients and their campaigns
- Prepare proof-of-performance reports, billing reports, and other recurring sales reports
- Manage deal setup, contracts, reporting, and customer service for the deal platform
- Maintain sponsor availability and update sponsorship packages as inventory changes
- Keep sales materials and internal resources, including the Sales Intranet, current and organized
- Enter orders and production requests, and pull spot times for Media Advisors as needed
- Assist with onboarding & training by helping grant access to platforms and tools for new hires
- Provide support for backend sales systems and platforms such as House Accounts, VCreative, Marketron, Media Monitors, Miller Kaplan, and related tools
- Coordinate contests, promotions, and special sales initiatives, including package tracking and supporting annual promotional programs
- Handle creative support projects such as sales calendars, gift certificates, web statistics, thank-you letters, and web banner ads
- Coordinate details and logistics for various events like golf tournaments and company events, including prizes, trophies, registration, signage, expense & revenue reports
- Assist with setup and execution of weekly sales meetings, staff parties, outings, and other team events
- Train and serve as backup support for Traffic Director-related duties as needed
Qualifications: Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat PDF is required. Additionally, experience with Canva or Adobe Photoshop, specifically as it pertains to digital advertising and creative is preferred.
Send resume to: TMccormack@hamptonroadsmediagroup.com
- Hampton Roads Media Group is an equal opportunity employer.